New Org Registration

Register Your Organization on CampusGroups Today!

New Org Registration is currently closed until December 1st.

Organizations must register in order to be active on campus and receive the rights afforded to student organizations. Organizations that do not register will be considered inactive and will be unable to host events or reserve space on campus. Failure to comply may result in a referral to the Student Conduct Office. 

Registration Application

  1. Log into your Penguin Portal.
  2. Click "Student Organizations" under "Student E-services Index."
    1. If it is your first time logging into CampusGroups you may be prompted to select a "hub" - there is only one to select.
  3. Hover over "Groups" at the top and click the blue "All Groups" button.
  4. Select one of the three blue "Register New" buttons. Most applications will fall into category A. We will let you know if you need to register under one of the other two options.
    1. Register New Student Organization
    2. Register New Club Sport
    3. Register New University Program
  5. Fill out the general information for your group
    1. You can upload a logo and constitution in this step.
  6. Select your Officers and Advisors using their name or email.
    1. Officers outside of the labels included should be labeled as "officer" you can add their actual titles later.
    2. The most important question is listing your faculty/staff advisors — please list all faculty/staff advisors during this step!
    3. ALL OFFICERS AND ADVISORS WILL RECEIVE AN EMAIL ASKING THEM TO ACCEPT THEIR POSITION AN COMPLETE A FORM - GROUPS WILL NOT BE APPROVED UNTIL EVERY FORM HAS BEEN COMPLETED. THIS FORM IS UNIQUE TO THE ORGANIZATION SO IF YOU ARE A OFFICER/ADVISOR IN MULTIPLE ORGANIZATIONS YOU WILL BE REQUIRED TO COMPLETE THE FORM MORE THAN ONCE.
  7. Select 2 members using the dropdown boxes.
    1. Other members will be added at a later time.
  8. After completing the above steps, you will be prompted to complete a few more questions. 

Requirements

The following requirements are should be met before submitting your application for a new student organization.

  1. At least 3 Officers (President, Vice President, Secretary/Treasurer).
  2. 5 Total Members including Officers.
  3. A Full-Time Faculty/Staff Member Advisor.
    1. Part-Time Faculty/Staff may advise alongside a Full-Time Faculty/Staff Member.
  4. Organizations Constitution & By-laws
    1. Organization may copy, paste, and edit the template provided here: How to Prepare Your Student Organization Constitution & By-Laws.

New Org Registration Timeline

  1. Organization Starting in Fall
    1. Registration opens April 1st and closes October 1st.
    2. Review begins June 15th.
    3. Organizations that are re-registering receive priority review over new organizations.
  2. Organization Starting in Spring
    1. Registration opens December 1st and closes February 1st.
    2. Review begins December 15th.
    3. Spring organizations applications are review in order of submission.

Other Things to Know

  1. Student Activities/Kilcawley Center can sponsor up to three meetings or promotional tables to help struggling organizations meet the requirement. 
  2. If you have a question, you can email mcqueen@ysu.edu or use the blue "?" at the bottom of any Campus Groups page to generate an email to our staff with your question. There is also a link to CampusGroups help center that includes a ton of resources on how to use the system.
  3. We reserve the right to adjust any part of the application to meet compliance with university policy or state/federal law.