Re-Registration

Re-Register Your Organization on CampusGroups Today!

re-registration is currently open!

Student Organization Re-registration is an annual process that begins in April. Organizations must reapply in order to remain active the following academic year. Application review will begin in late June. Organizations that do not re-register will be considered inactive and will be unable to host events or reserve space on campus. Failure to comply may result in a referral to the Student Conduct Office. The process consist of three steps - one is completed during the re-registration process and two are completed once the application has been approved.

Step One: Re-Registration Application

  1. Log into your Penguin Portal.
  2. Click "Student Organizations" under "Student E-services Index."
    1. If it is your first time logging into CampusGroups you may be prompted to select a "hub" - there is only one to select.
  3. Hover over "Groups" at the top and click the blue "All Groups" button.
  4. Use the search bar to scroll to locate the group you are trying to re-register.
  5. Click the blue "Group Re-Registration" button.
  6. Fill out (or edit) the general information for your group
    1. You can upload a logo or updated constitution in this step.
  7. Select your Officers and Advisors using their name or email.
    1. Officers outside of the labels included should be labeled as "officer" we add their actual titles in a later step.
    2. The most important question is listing your faculty/staff advisors — please list all faculty/staff advisors during this step!
    3. ALL OFFICERS AND ADVISORS WILL RECEIVE AN EMAIL ASKING THEM TO ACCEPT THEIR POSITION AN COMPLETE A FORM - GROUPS WILL NOT BE APPROVED UNTIL EVERY FORM HAS BEEN COMPLETED. THIS FORM IS UNIQUE TO THE ORGANIZATION SO IF YOU ARE A OFFICER/ADVISOR IN MULTIPLE ORGANIZATIONS YOU WILL BE REQUIRED TO COMPLETE THE FORM MORE THAN ONCE.
  8. Select 2 members using the dropdown boxes.
    1. Other members will be added in a later step.
  9. After completing the above steps, you will be prompted to complete a few more questions. 

Step Two: Add Members

Step Two cannot be completed until after the group has been approved. You will receive an email once the group is approved. Approval will not begin until mid-June/early-July.

  1. Navigate to your organization after the initial submission — this can be done the same way as Step One.
  2. On the dashboard select "Members."
  3. Click the blue "Add Member" button at the top right.
  4. Click "Paste List" at the top right near the X.
  5. Paste a list of your members' YSU emails.
  6. Ensure each email is on a separate line.
  7. Click "Search."
    1. Make a note of any names that were not pulled through.
  8. Click "Add."

Step Three: Update Officers

Step 3 cannot be completed until after the group has been approved. You will receive an email once the group is approved. Approval will not begin until mid-June/early-July.

  1. Navigate to your organization after the initial submission — this can be done the same way as Step One.
  2. On the dashboard select "Officers."
  3. Each officer will have a "Position" and a "Custom Position."
  4. If the "Position" is correct, then skip to the next user.
  5. If the "Position" has a different title in your organization or you listed someone as an "officer" in step one:
  6. Click the "Custom Position" dropdown.
  7. Select "Create New Custom Position."
  8. Enter the title.
  9. Select the title for that user.
  10. To complete this step double check all officers and titles — if you did not add an officer in step one then please add them now.
  11. Please note that all officers will receive a survey from Campus Groups that they must complete to accept their positions.

Other Things to Know

  1. If you have a question, you can email mcqueen@ysu.edu or use the blue "?" at the bottom of any Campus Groups page to generate an email to our staff with your question. There is also a link to CampusGroups help center that includes a ton of resources on how to use the system.
  2. There are a number of fields that you are unable to edit yourself during the re-registration process. If you require changes please follow the above step to request a change.