Digital Penguin Student Handbook

This digital handbook is intended to provide information about university resources, policies, and procedures for students. Students should also refer to other official university publications, such as the Youngstown State University Catalog, class schedules, or communications from university officials, for additional information. The handbook is reviewed and updated annually.

Individuals with suggestions for amending or revising any information contained in this handbook are encouraged to submit those suggestions in writing to the Division of Student Affairs at studentaffairs@ysu.edu.

The contents of this digital handbook do not constitute a contract between any student and Youngstown State University. The University reserves the right to change policies, rules, regulations, and standards of conduct at any time, as deemed necessary in the best interest of the University. The University also reserves the right to modify or discontinue any services, programs, or activities described herein.

Mission

An Institution of Opportunity: YSU inspires individuals, enhances futures, and enriches lives. 

As a student-centered university, Youngstown State University’s mission is to provide innovative lifelong learning opportunities that will inspire individuals, enhance futures and enrich lives. YSU inspires individuals by cultivating a curiosity for life-long learning; enhances the futures of our students by empowering them to discover, disseminate and apply their knowledge; and enriches the region by fostering collaboration and the advancement of civic, scientific, and technological development. YSU’s culture of enrichment flourishes in our diverse, accessible, and quality education. 

 

Vision

Youngstown State University is where students thrive in their educational and career pursuits, where scholarship creates innovative solutions, and where community engagement is a cornerstone of collaboration that collectively contribute to the sustainable prosperity of the region and beyond.

 

Values

We—the faculty, staff, administrators, and students of Youngstown State University—hold the following values essential to achieving the mission and realizing the vision. 

Centrality of Students – We put students first, fostering their holistic and lifelong success. 

Excellence and Innovation – We bring academic excellence and innovation to learning and life for all stakeholders.  

Integrity and Human Dignity – We root all behaviors, decisions and actions in the achievement of integrity, mutual respect, collegiality, equity and inclusion.  

Collaboration and Public Engagement – We embrace collaboration and create innovative partnerships to foster sustainability and enrich our university, our culture, and our region.

 

Statement of Commitment

  1. Youngstown State University declares that it will educate students by means of free, open, and rigorous intellectual inquiry to seek the truth. 
  2. Youngstown State University declares that its duty is to equip students with the opportunity to develop the intellectual skills they need to reach their own, informed conclusions. 
  3. Youngstown State University declares its commitment to not requiring, favoring, disfavoring, or prohibiting speech or lawful assembly. 
  4. Youngstown State University declares it is committed to create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth, and tolerates the differences in opinion that naturally occur in a public higher education community. 
  5. Youngstown State University declares that its duty is to treat all faculty, staff, and students as individuals, to hold them to equal standards, and to provide them equality of opportunity, with regard to those individuals' race, ethnicity, religion, sex, sexual orientation, gender identity, or gender expression 

 

Non-discrimination statement

Youngstown State University does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity and/or expression, disability, age, religion, or veteran/military status in its programs or activities. Please visit the Digital Accessibility page for contact information for persons designated to handle questions about this policy. 

 

Accreditation

Youngstown State University is accredited by the Higher Learning Commission and a member of the North Central Association of Colleges and Schools. The Association was founded in 1895 as a membership organization for educational institutions. It is committed to developing and maintaining high standards of excellence.

Youngstown State University Police Department (YSUPD)

  • Location: Clingan-Waddell Hall
  • Phone: 330-941-3527 or 911 (from a campus phone)
  • Website for YSUPD
  • IMPORTANT: YSUPD should be contacted FIRST for all campus-related emergencies!

 

COMPASS Family and Community Services

 

Mercy Health - St. Elizabeth Boardman Hospital

 

Mercy Health - St. Elizabeth Youngstown Hospital

 

Youngstown Fire Department

 

Youngstown Police Department

Division of Student Affairs Leadership

 

Campus Services

Accessibility Services provides support to students with physical, medical, learning, hearing, visual and psychological disabilities. The office works in conjunction with students and faculty in the process to establish accommodations, services, and access to academic programs. Accessibility Services strives to create an accessible community where people are judged on their ability, not their disability. They are also committed to fostering a positive attitude toward individuals with disabilities. 

Barnes and Noble is the official bookstore for Youngstown State University. Students can visit B&N for access to textbooks and YSU apparel, or to take a trip to the store’s cafe. 

The career closet is hosted by the Office of the Dean of Students. This resource is open to all members of the campus community and offers professional attire that can significantly defray costs associated with job interviews, internships, student teaching, clinical rotations, banquets, courses where speeches are required and more. Please visit the DOS website or email dos@ysu.edu for an appointment. 

College Pads provides YSU students with an educational tool to prepare to review leases, compare on- and off-campus housing options, rent from high-rated landlords, find roommates, and sublet existing units. The site also offers a buy/sell/trade marketplace specifically for YSU students. This is a one-stop shop for housing at YSU. 

The mission of Sojourner House Domestic Violence Services is to provide a comprehensive program of crisis intervention, counseling, advocacy and shelter for victims of domestic violence in Mahoning County. The Rape Crisis Center offers support groups for survivors/co-survivors of sexual assault and trauma, survivor services (counseling, judicial advocacy, case management, community outreach, family advocate, and a 24-hour hotline), and community education and prevention programs. 

The Comprehensive Testing Center offers a variety of computer and paper-based tests, such as YSU's placement testing program, the ACT, ACT Residual, CLEP, DSST, GRE (subject only), LSAT, MAT, Praxis, and SAT exams. As an added service, the Comprehensive Testing Center also administers a variety of professional exam certifications through their professional test partners: Castleworldwide, Kryterion, PSI, Pearson and Prov. 

The Department of Campus Recreation creates a recreational environment that is safe, inclusive, and accessible for users. Their commitment is to provide patrons of all races, ethnicities, genders, sexualities, abilities, religions, sizes, and ages with educational wellness experiences. In doing so, they aim to build and support the physical, mental and social well-being of the Penguin community. 

AVI Fresh is responsible for a variety of dining options on campus including Christman Dining Commons, Chick-Fil-A, Dunkin Donuts, Be Bowl'd, Top & Toast Flatbreads, Smoke & Fire, Stack'd, Cushwa Cafe, Schwebel Cafe and the Maag Cafe! If you are a member of the YSU community, you can order ahead by using the Grubhub app! AVI Fresh also features a full catering department that caters to all on and off campus events. 

  • Location: Kilcawley Center, Second Floor, Jones Room
  • Phone: 330-941-1979
  • Hours, Locations, Menus, and More
  • Stay Updated on Events, Giveaways, and More @avifreshservesysu on Instagram and Facebook 

Experiential learning and engagement opportunities provide students with hands-on, real-world opportunities to apply their knowledge, develop critical skills, and make meaningful connections. Whether through internships, research, study abroad, or community partnerships, these experiences enhance academic learning and prepare students for future success. Collectively, those working to support experiential learning and engagement efforts bring together campus resources to provide students access to P a g e | 6 opportunities that enhance their overall YSU experience. Some of the programs include:  

  • Academic Achievers – a program at Warren G. Harding High School designed to facilitate academic success for high school students and graduates enrolled at YSU.  
  • S.C.O.P.E. (Summer College/Occupational Preview Experience) is a pre-college enrichment program to prepare high school juniors for college. Students participate in activities such as ACT Preparatory Classes and a FOCUS Career Inventory throughout the school year. S.C.O.P.E. Participants learn about college admissions and financial aid, observe college classes, and participate in job shadowing. S.C.O.P.E. was initiated in 1984 to provide students with programs that support college decisionmaking and career exploration. Funded by the Alice and Edward Powers Trust, S.C.O.P.E. is committed to strengthening college entrance potential.  
  • The YSTAR Program is a transformative initiative designed to support students graduating from the Youngstown City School District. This program goes beyond financial assistance by offering a robust network of academic, social, and professional resources. Through peer mentorship, personalized guidance, and access to both on-campus and off-campus support services, YSTAR empowers students to thrive in all aspects of their college journey.  

 

Other areas in the division include:  

  • The Office of Community Engagement (OCE) is dedicated to the collaboration and creation of community partnerships to positively impact the region. OCE serves as the centralized coordinating structure to support all university community engagement efforts. YSU PenguinPulse serves as the university platform for finding and tracking volunteer opportunities. All YSU students, faculty, and staff have single sign-on access to the platform.  
  • Faculty Led Study Abroad & Within – opportunities for students to develop an understanding of other cultures and places by traveling with faculty as part of a course. Students gain valuable knowledge through experiential learning while making memories that last a lifetime.

 

 Office Information: 

  • Location: 2110 Melnick Hall  
  • Phone: 330-941-2158 
  • Email: ele@ysu.edu
  • To learn more about all of the ways YSU offers students experiential learning opportunities, please visit the website for Experiential Learning and Engagement. 

Fraternity and Sorority Life at YSU is vibrant with 9 chapters under three governing councils. Although each council has different focal points, operational structures, and history, there is always emphasis placed on community development, leadership and learning. 

Guest Services serves as the campus information center and provides directions and general information about the YSU campus and upcoming events. Guest Services also serves as the campus lost & found. The YSU ID Office, connected to Guest Services, answers questions about campus meal plans and makes campus IDs. 

The IT Service Desk serves as initial contact for over 12,000 students, faculty and staff, providing first level technical support for PCs (both Windows and Mac-based systems), software, printers, smart phones and tablets. They assist with installing academic software, providing loaner devices, configuring devices to connect to the YSU network, and resolving technology-related questions and problems to remove obstacles that impede academic progress on a first contact basis. 

The International Programs Office (IPO) is an integral part of the Division of Institutional Effectiveness also comprised of admissions, financial aid, registrar and institutional research and analytics. IPO strives to serve as an effective focal point for the University’s many international initiatives, including international student recruitment, compliance and support, and international student exchange through partnership agreements. IPO also supports international students pursuing internships during their academic program and Optional Practical Training opportunities post-graduation. Overall, IPO is responsible for International Student and Scholar Services, Study Abroad Direct Exchange Programs, and the English Language Institute. IPO convenes the international student recruitment and success optimization working group comprised of many other offices on campus that support and are engaged in varied aspects of international student success. It collaborates closely with the Division of Student Affairs related to housing and residence life and the student experience. 

Kilcawley Center serves as Youngstown State University’s student center. The main part of the building closed on May 5, 2025 for an exciting renovation. The new, modernized campus center will open in fall of 2027 and will be an exciting addition to the University with striking gathering spaces, flexible and spacious meeting rooms, a new, open dining area, black-box theater, and many more assets to better serve our students and the campus community. During construction, please reference the Kilcawley Center Renovation website for temporary office locations and alternate meeting and dining spaces. 

Phone: 330-941-3571 

Website for Kilcawley Center Renovation 

Maag Library provides access to millions of books, peripherals, and online resources including databases, media, e-books, government documents, and a digital repository available to all YSU students, faculty, and staff.  It offers specialized resources for academic research and educational purposes through its local collections, OhioLINK, SearchOhio, and Interlibrary Loan (ILL).  Librarians offer research and instruction assistance for all students and faculty, as well as expertise in subject areas such as Education, English, Health Sciences, Nursing, Business, Economics, Finance, Criminal Justice, Technology, etc.  Maag Library also has an educational library -The Curriculum Resource Center (CRC, Beeghly Hall), the University Archives and Special Collections (Maag Library, 5th floor), and the Rose Melnick Medical Museum (Cushwa Hall).  Additionally, Maag Library manages the Records Retention program for the University and is responsible for preserving YSU’s history. The Maag Library main building provides welcoming and diverse spaces on all floors including a lab equipped with computers and printers, study spaces for group and silent studying, individual study rooms, group study rooms, galleries, meeting spaces, podcast rooms, a family study room, and a lactation room. White boards, dry erase markers, anatomical models, games, phone/PC chargers, calculators, umbrellas, cameras, tripods, and many other peripherals are available for checkout. The Testing Center, Writing Center, and the English Language Institute are housed in the Maag building. Maag Library is open 7 days a week during the Fall and Spring semesters and 6 days a week during the summer, providing extended hours for Fall and Spring final examinations. 

The Mathematics Achievement Center is an academic support service which is integrated with the Department of Mathematics & Statistics. Its mission is to help YSU students strengthen fundamental mathematics skills necessary for success in the study of mathematics and to provide resource materials for independent study. 

The Office of Admissions is the starting point for all students who are pursuing an undergraduate or graduate degree at Youngstown State University. Our primary goal is to assist students on their path toward realizing their collegiate goals.  Whether you are a first-time college student, earned college credits while in high school, a transfer student, adult learner or graduate student, we guide you through the application process and provide information about the opportunities at YSU. The Office of Undergraduate Admissions processes applications and reviews documentation (e.g., high school and college transcripts, transfer credits) to determine a student's eligibility for admission. 

The Office of Career Exploration & Development supports student futures in preparation for work or further education in a diverse and technological world by enhancing alignment of student values, interests, personality, and strengths with choice of major and career. Programing and interventions empower students to explore diverse occupational fields and academic programs, while providing career development and professional preparation opportunities for job/internship seekers and alumni. 

The Office of Community Standards & Student Conduct is committed to providing a process that promotes character, community, and civility among University students. In support of that focus, the process maintains policies and procedures committed to providing a fair, structured, timely, and educationally-based student conduct process. Furthermore, the office interprets and disseminates information about student conduct policies and procedures to all members of the University community. 

The Office of the Dean of Students (DOS) provides support, education, guidance, and advocacy to all members of our campus community. In support of YSU’s commitment to “place students at its center,” this office is dedicated to ensuring that individuals have a centralized point of contact to discuss extenuating situations and concerns, specifically those related to mental and physical health, hospitalizations, food and housing insecurities, challenging family situations, issues with faculty or staff members, or any other barriers that may impede their success, while maintaining campus safety and fostering a culture of civility, character, and respect. The DOS team is comprised of professionals from critical areas that work together to assist students. 

The Office of Equal Opportunity, Policy Development & Title IX supports Youngstown State University’s commitment to promote human and intellectual diversity by fostering an inclusive environment for all members of the University community. The office also promotes university success by administering the University's Policy against discrimination/harassment, sexual misconduct, and retaliation. The Office of Equal Opportunity, Policy Development & Title IX oversees the University’s compliance with federal and state laws, including Title VI, Title VII, Title IX and ADA, that prohibit discrimination and harassment based on race, sex, pregnancy, religion, color, age, national origin, veteran and/or military status, genetic information, disability, sexual orientation, gender identity or expression, marital status or parental status. The Office of Equal Opportunity, Policy Development & Title IX is the campus home of the university’s Title IX Coordinator. 

The Office of Financial Aid and Scholarships is committed to helping students with the financial aid process. Every effort to communicate all available financial resources is made. One of our main objectives is to offer students and parents a complete financial aid package early to plan for college expenses. 

The Office of Housing & Residence Life at Youngstown State University is proud to be your home away from home while you are on campus. Living on campus is not only convenient, but can directly support your academic success and provide a richer college experience. Whether you are an out-of-town or local student, looking for a supportive residence hall environment or a more independent apartment style housing option, you will find a residential campus community that fosters both academic success and personal growth. 

The mission of the Office of Veterans Affairs is to assist active-duty service members, veterans, reservists, guardsmen, and qualified family members with Department of Veterans Affairs education benefits and services they have earned.  

Parking Services staff are responsible for the maintenance of the lots and decks on campus, the issuance of permits, and the enforcement of the rules and regulations adopted by the Board of Trustees. Services that they provide include jump-starting and unlocking vehicles, and the loan of lug wrenches and gas cans to motorists through their Motorist Assistance Program. Assistance is available only to vehicles legally parked on campus. They also have an air station located in the M30 parking deck. 

The Penguin Pantry is operated by the Office of the Dean of Students. This critical resource stocks donations of non-perishable, fresh and frozen food items, hygiene products and cleaning supplies to assist ALL members of our YSU Family, who are working to make ends meet, in-between jobs, or simply in need of assistance.  

PENGUINsafe is the official safety app of Youngstown State University. It is the only app that integrates with YSU's safety and security systems. YSU Police has worked to develop a unique app that provides students, faculty and staff with added safety on the Youngstown State University campus. The app will send you important safety alerts and provide instant access to campus safety resources. 

Key features of PENGUINsafe include: 

  • Panic Button/Mobile BlueLight: In the event of a crisis, users can send their location in realtime to YSU Police, enabling immediate assistance. 
  • Virtual WalkHome: Users can request a Virtual WalkHome to have YSU Campus Police monitor their journey in real-time until they safely reach their destination. 
  • Safety Notifications: Receive instant updates and instructions from YSU’s Penguin Alert system in response to on-campus emergencies. 
  • Emergency Contacts: Quick access to contact appropriate emergency services or report nonemergency concerns specific to the YSU area. 
  • Tip Reporting: Multiple ways to report safety or security concerns directly to YSU security. 
  • Safety Toolbox: A set of helpful tools designed to enhance personal safety in various situations. 
  • Notification History: View previous safety notifications with corresponding date and time. 
  • I’m OK!: Send your location and an “I’m OK!” message to a designated recipient to reassure them of your safety. 
  • Campus Maps: Navigate easily around the YSU campus with integrated maps. 
  • Emergency Response: Access critical emergency preparedness resources to stay informed and ready for any situation. 
  • Support Resources: Quick links to campus support services to ensure a successful and secure experience at YSU. 

The Penguin Safe App is available for download at the App Store for iPhone and the Google Play Store for Android. 

The Penguin Service Center is a single place to receive essential information, find guidance, and resolve enrollment-related concerns in financial aid, records and registration, and student billing. The Penguin Service Center aims to significantly reduce the shuffle of being routed from office to office so instead of visiting several locations, they provide most services you need at one convenient location. 

The Resch Academic Success Center (ASC) offers valuable resources and support to students during their educational journey. Academic Coaching and Tutoring Services empower students to engage in their learning, discover new strategies, and apply their knowledge. The ASC is committed to promoting the academic success of all YSU students and supporting them to achieve their educational goals. 

The Office of Student Activities fosters a sense of belonging at Youngstown State University by creating inclusive campus programming and providing leadership development opportunities to enhance student success. 

Youngstown State University hires over 1,600 students every year to work in part-time jobs on campus, allowing students to earn while they learn. From office assistants, lab monitors, peer tutors, musicians, cashiers, research assistants, graphic artists, website designers, student groundskeepers, personal trainers, and more, the types of jobs available to our students vary widely. Work hours for on-campus jobs can be scheduled around your class schedule, making holding a job while pursuing a university degree less stressful. Also, as a student worker, you will be able to register early for classes, increasing your chances of getting the classes that work best for you. YSU uses JobX, an online portal for student employment opportunities. 

Student Security Services, sponsored by the YSU Police Department, provides a free escort to YSU students and employees walking from one campus location to another. The YSU Student Security Staff also help students and staff with disabilities navigate the campus. 

The aim of YSU Student Counseling Services (SCS) is to assist students in becoming socially and emotionally healthy. Mental health counseling is a partnership between client and counselor, meant to help students find solutions and possibilities in life. In the office of Student Counseling Services, statelicensed counselors and therapists provide free and confidential ongoing counseling for enrolled YSU students. Complementary self-care services are available including Nap-Pods and Salt Cabin rooms for relaxation and emotional regulation. Call or email for an appointment or more information.

  • Location: DeBartolo Hall, Suite 319 
  • Phone: 330-941-3737 (For after-hour support services, listen to the message, press #1, and follow the prompts to speak to an on-call clinician) 
  • Student Counseling Services Website

The purpose of the Student Government Association (SGA) is to further the best interests of the students of Youngstown State University through student representations in matters affecting student life and affairs, through promotion and supervision of student organizations and activities, and through promotion of improved community conditions. 

Youngstown State University recognizes and supports the operation of student media organizations as important media for communication to the university and as training laboratories for students. Official student media organizations are: “The Jambar,” a student-operated newspaper; thejambar.com, a student operated news and information website; “Jambar Productions,” a student produced weekly news video production; and “Rookery Radio,” a student-operated internet radio station.  

The Tressel Institute for Leadership and Teamwork (TILT) empowers students to become impactful leaders, driving positive change within their communities and organizations. Through experiential learning, coaching, and mentorship, we foster values-based leadership and help students cultivate authentic leadership qualities. Our approach equips them with the essential tools for personal and professional growth, preparing them to lead with integrity, empathy, and purpose. To learn more about how to become involved with any of the leadership and teamwork programs or initiatives, please contact us.

Wee Care Day Care and Learning Centre is the official day care/preschool provider for all YSU affiliates. The Wee Care Day Care – Youngstown State University discount is available to all YSU faculty, staff, students and active alumni. Partnership discounts are based on household incomes above or below $50,000. Scholarships for current students are also available. The YSU facility, located in Fedor Hall, is open from 5:00 AM to 7:00 PM to accommodate morning and evening classes. 

Wick Primary Care, through Mercy Health, is YSU’s student health center. Walk-in appointments are available, or appointments for service can be scheduled in advance. Health care is available for illness, injury, and routine health maintenance during fall and spring academic semesters and on a limited basis during summer and break weeks. 

The goal of the Writing Center is to help clients become more independent, confident, and successful writers. The Writing Center staff includes faculty, graduate assistants or interns, undergraduates, and a full-time coordinator. Services include one-to-one feedback on any writing task, at any stage, for any course, as well as peer-group reviews, workshops, and access to instructional handouts. The services offered by the YSU Writing Center are free of charge to all registered YSU students. 

The YSU APP provides students and the YSU Community with a place to stay informed of campus events, assist with navigating campus, and build community among students, as well as easy event and service check-in to assess campus engagement. The YSU APP offers students the following: 

  • Single sign-on capability with the app, using existing YSU email credentials 
  • Course listing viewable with building locations and directions 
  • Updated list of all campus events and programs 
  • List of resources and services on campus 
  • Buy, Sell, Trade Wall 
  • Quick access to contact YSU police 
  • Updated deals offered exclusively to YSU students 

The YSU APP is a supplemental tool to communicate with students and the YSU community. It is not intended to replace official means of communication between the student and the university but can be used for reminders, updates of deadlines, and promotion of upcoming events. 

Academic Grievances

The Student Academic Grievance Procedure provides students with a formal channel through which complaints concerning academic matters may be heard. A student must attempt to resolve the complaint by first discussing the issue with the faculty member. If the complaint is not resolved at that level, the student should direct their complaint to the department chair and, if the complaint is still not resolved, then the dean of the college. Complaints not resolved following a discussion with the dean will be considered by an associate provost or designee, who will serve as Judicial Chair. Upon their review, the Judicial Chair determines whether the complaint is grievable. If the complaint is grievable, it is presented to the Student Academic Grievance Subcommittee.  

 

Anonymous Hotline and Web Report

If you become aware of conduct that is not consistent with the University’s standards, such as fraud, fiscal abuse, or noncompliance, you are encouraged to communicate your concern. This hotline, hosted by a third-party provider, EthicsPoint. Reports can be submitted anonymously.

 

Penguin of Concern

The Office of the Dean of Students, along with the YSU CARE (Concern – Assessment – Referral – Education) Team, regularly address concerns that may negatively affect the campus learning environment or potentially harm the health, welfare and/or safety of members of the University community or the individual(s) exhibiting such behaviors. “Penguin of Concern” referrals are accepted from students, their families, faculty, staff, and the surrounding community with the goal of providing outreach, guidance, and assistance to students dealing with a variety of issues. Please note that in a crisis where there is an active or immediate risk of violence to self or others, YSUPD should be contacted immediately at 330-941-3527. Afterwards, a form should be submitted. 

 

Report a Suspected Incident of Hazing

Victims or witnesses of hazing-related situations may not want to talk to anyone about their experience for various reasons. However, it is important to ensure that the University has information regarding potential threats to the safety and well-being of students and campus. Using this form, you can submit an anonymous report, which will be sent to the Office of Student Activities and the Office of Community Standards & Student Conduct. Please note that the ability to act on anonymous reports is limited by the amount of information received. 

 

Student Complaints

Youngstown State University is committed to the continuous improvement of the services it provides to its students. On occasion, a student may have a complaint regarding the fairness or quality of service they received. Students are encouraged to share their concerns pursuant to this policy so that the university may address issues in a timely and professional manner. If students experience a problem on campus, they are encouraged, but not required, to try resolving it by speaking directly with the staff, faculty member, or administrator with whom they have had an issue. If the problem still exists, the following resources are provided to aid a student in coming to a resolution: 

 

Student Complaints Related to Campus Free Speech

The Youngstown State University Board of Trustees passed a Resolution regarding campus free speech on June 23, 2022, adopting the public policy of the state of Ohio set out in Ohio Revised Code 3345.0215(B). Students, student groups, and faculty may submit a complaint about an alleged violation to the Campus Free Speech policy. Complaints must be filed within one year of the date of the action causing the complaint. Grounds for submitting a complaint include "unlawful, unreasonable, or arbitrary limitations on expressive activity" and/or "harassment as a result of another's expressive activities." Individuals who submit a complaint will receive a confirmation e-mail indicating that their complaint has been received and forwarded to the appropriate authority for investigation and followup. 

 

Student Conduct Reporting Form

The Student Conduct Reporting Form is used by faculty, staff, students, and student employees to report alleged violations of University policy by students. Once submitted, the report will be reviewed by the Office of Community Standards & Student Conduct. If additional details are needed, a staff member may contact you. 

 

Title IX Reporting Forms

Under a federal law referred to as "Title IX," YSU is responsible for responding to any reports of discrimination or harassment made on the basis of one's sex or gender. This includes, but is not limited to: sexual harassment, sexual assault, stalking, relationship violence, gender discrimination, and pregnancy discrimination. If you feel that you or someone you know at YSU has been subjected to sex or gender discrimination or harassment, use this form to submit your report to the Title IX office. Reports go to the Title IX Coordinator (TIXC). If you are submitting this report on behalf of someone else, the TIXC will reach out to you about their next steps prior to contacting the affected person. If you are submitting this report on your own behalf, you should receive contact from the TIXC within one business day. The TIXC will try to schedule a meeting with you to discuss your rights and options under Title IX, including through both, either, or neither the university and legal (court) system. The Title IX Coordinator can also work with you to identify any reasonable accommodations that may be available to you as a result of this report. 

 

Youngstown State University Police Department (YSUPD)

The YSU Police Department employs commissioned officers with full police powers provided by the Ohio Revised Code. All officers have graduated and are certified by Ohio Peace Officer Training Academy. In addition, these officers are routinely trained to upgrade their skills, knowledge and abilities. All are trained in emergency medical procedures, first aid, and CPR. YSU police officers are armed and trained annually in the use of firearms. On foot, in vehicles, and utilizing alternative means of transportation they patrol the campus and residence halls twenty-four hours a day. Their efforts are coordinated with local law enforcement officials and the Ohio State Patrol and Ohio State Bureau of Criminal Investigation and Identification to enforce Ohio and local laws on campus, as well as University rules and regulations, and investigate crimes. Routinely, the department reports criminal incidents to the appropriate police agency outside University jurisdiction to facilitate the needs of our University Community. 

 

STUDENT ACADEMIC GRIEVANCE PROCEDURE

Youngstown State University strives to resolve graduate and undergraduate student grievances as they arise. For grievances that cannot be resolved by consultation, a formal process to assure faculty and student actions are evaluated fairly and thoroughly is contained within this document. Any student or group of students that believe there has been a material breach of faculty contractual obligations to the detriment of the individual student tor the entire class is entitled to file a grievance using the Academic Grievance Form submitted to the Office of Academic Affairs. The process, outlined below, has been designed to recognize a student’s right to due process in a fair and equitable manner

  1. This document applies to students taking courses in pursuit of an associate, bachelor, or graduate degree, and/or other students taking courses for undergraduate and graduate credit. Grievances filed concerning academic matters must conform to the process described in this section. 
  2. Grievances filed concerning academic matters must conform to the process described in this document. 
  3. The Academic Grievance Committee, an appointed chartered committee of the Academic Senate, is the sole body responsible for adjudicating grievances concerning academic matters. Any grievances concerning academic matters filed and adjudicated by bodies or processes not specified in this section are null and void. Graduate Council has approved incorporating the previous Graduate Grievance Procedure into this Grievance Process.

This committee is drawn from the same committee as the Academic Integrity Hearing Panel as discussed in the Student Code of Conduct, except the graduate college student and faculty representatives.

  1. Judicial Chair: Associate Provost for Academic Administration or designee appointed by the Provost. 
  2. 2. Faculty members are appointed by the Academic Senate and serve a two (2) year term. One (1) faculty member shall be selected from each of the six (6) colleges. At least three (3) of these appointees will have graduate faculty status. In addition, Graduate Council will appoint six (6) graduate faculty members, preferably representing each of the six (6) Colleges, for hearings involving graduate students and graduate faculty members. 
  3. 3. In consultation with one another, the Student Government Association and the Dean of Students shall appoint student committee members who shall serve a two (2) year term. This appointment shall be based upon the criteria established below. These appointments are subject to approval by the Senate Executive Committee. 
    1. a. Students must complete an application available at the Student Affairs office. 
    2. b. One (1) undergraduate is selected from each of the six (6) Colleges. 
      1. Students must have a minimum GPA of 2.5
      2. Students must not have a previous judicial record. 
      3. Students should be sophomore status or above. 
    3. In addition, six (6) graduate students (preferably one from each college) will be appointed by the Graduate Council to hear cases involving graduate students and graduate faculty members. These students must be in good standing without a previous judicial record.

  1. Per the YSU–OEA Agreement, Article 19, academic matters that may be grieved are the following:
    1. Material deviation from the instructor’s policy on sanctions for academic dishonesty, as indicated on the course syllabus, to the detriment of the individual student, or in disputed cases of academic dishonesty. 
    2. Material breach of faculty contractual obligations as specified in the article on Teaching Rights and Responsibilities in the Faculty Collective Bargaining Agreement, to the detriment of the individual student or the entire class. 
    3. Material deviation from the grading scale, grading criteria, assignment specifications, or grade weight distribution indicated on the course syllabus or other course materials, to the detriment of the individual student or the entire class.
  2. Other areas of contention between a student and a faculty member may not be grieved under this section. The student should contact the department chair of the faculty member’s department or the dean of the college housing the faculty member’s department for further advisement in these situations.

  1. Depending upon the disposition of the grievance, there are three possible phases of the grievance process. 
    1. Pre-Grievance hearing activities 
    2. Grievance hearing 
    3. Appeal
  2. Agreement may be reached between the student and the faculty member at any time during the process. The Judicial Chair may also intervene as they see fit to mediate an agreement. Any resulting agreement ends the grievance. A summary of this agreement should be put in writing and distributed to the student, faculty, chair, and Dean of the appropriate Department and College. In cases involving graduate students and faculty members, the Dean of Graduate Studies will be notified.

  1. Upon discovery of an event the student wishes to grieve, the student must first attempt to resolve the conflict through discussion with the faculty member. 
  2. If the matter is not resolved from any such student/faculty member discussion, the student must then initiate discussion with the department chair. 
    1. If after five working days (working days are defined as Monday through Friday not including Holidays) the department chair fails to respond to University email correspondence initiated by the student requesting a conference, the student may seek consultation by the dean of the faculty member’s college. 
  3. If the matter is not resolved from the student/chair discussion, the student must then initiate discussion with the dean of the college in which the faculty member’s department is housed. This discussion with the dean is to occur as soon as possible after the student’s discussion with the department chair in order to meet the time deadline discussed in item four (4) immediately below. 
    1. If after five working days the college dean fails to respond to University email correspondence initiated by the student requesting a conference, the student may then submit a written statement as outlined in section 4, immediately below. 
  4. If the matter is not settled following these discussions, the student may then submit a written statement describing the complaint on the standard Grievance Form, available from the Office of Academic Affairs, second floor in Tod Hall. This completed form must be submitted to Academic Affairs no later than 5:00 PM the fourth Friday in the semester following the incident, even if the student has graduated. Specifically, the Grievance Form for incidents occurring in fall semester must be filed no later than 5:00 PM of the fourth Friday of the subsequent spring semester; the Grievance Form for incidents occurring in spring or summer semesters must be filed no later than 5:00 PM of the fourth Friday of the subsequent fall semester.
  5. The Associate Provost for Academic Administration, or designated Judicial Chair, will assess the grievability of the complaint within fifteen University working days of receipt of the Grievance Form. 
    1. While assessing grievability, the Judicial Chair will have access to the written documents provided by the student and submitted through the Office of Academic Affairs. In addition, the Judicial Chair must confirm with the instructor, departmental chairperson, and dean that the student has in fact met or has documented evidence of attempting to meet with each party. Furthermore, the Judicial Chair should discuss the grievance with the instructor, chair, and dean either separately or together. The Judicial Chair shall attempt to mediate a resolution to the matter. If no resolution is possible then one of the following will occur: 
      1. If after thorough examination of the complaint, it is assessed as non-grievable, the student is informed in writing by the Judicial Chair and the matter is closed.
      2. If the complaint is assessed as grievable, the Judicial Chair initiates Phase Two of the grievance process below. 

  1. Within five University working days of initiating Phase Two of the grievance process, the Judicial Chair shall distribute copies of the completed grievance form to the student, faculty member, department chair, and appropriate dean. 
  2. Within five university working days of receiving the completed grievance, the faculty member, department chair, and dean must return their responses regarding the student(s) claim(s) to the Judicial Chair via University email. All of these documents together constitute the Grievance Packet. 
  3. The Judicial Chair shall email the completed Grievance Packet to the entire Student Academic Grievance Subcommittee, the student, faculty member, department chair, and dean within two University working days of receipt of all responses. In addition, at this point a hearing date, time, and place will be established by the Judicial Chair. All affected parties will be notified so as to afford the parties an opportunity to be present. The Grievance Hearing notice shall be sent to the student, faculty, chair and dean using university email. If the faculty member cannot or refuses to participate in the hearing, the faculty member's department chair shall provide a substitute who will exercise all the rights and responsibilities of the absent faculty member. 
  4. Parties directly involved in grievance procedure: 
    1. The parties directly involved in the grievance procedure are as follows:  
    2. Student/Faculty: The party who files the grievance and the party against whom the grievance is filed. At the discretion of the Judicial Chair, grievances involving multiple students can be handled individually or as a group.  
    3. Department Chair: The chairperson of the department in which the faculty member resides. The chair is permitted to speak only about how they came to the decision to support or not support the involved parties. They will be brought in to speak during the grievance hearing, but will not remain in the room throughout the hearing. Attendance of the chairperson is strongly encouraged. 
    4. Dean: The dean of the college in which the faculty member’s department is housed. In addition, the Dean of Graduate Studies has the option to attend in cases that involve graduate students and faculty members. The Dean is permitted to speak only about how they came to the decision to support or not support the involved parties. They will be brought in to speak during the grievance hearing, but will not remain in the room throughout the hearing. Attendance of the dean is strongly encouraged.  
    5. Grievance Hearing Panel. Derived from the membership of the Academic Grievance Committee. At minimum, it consists of three faculty members (in grievances involving graduate matters, only graduate faculty will be appointed), three undergraduate students (in grievances involving graduate matters, graduate students will be appointed), and the Judicial Chair. This panel conducts the formal hearing and renders a decision about the grievance.  
    6. Advisors: The student and the faculty member may avail themselves of the services of an advisor throughout the grievance process. Such an advisor may be drawn from within or outside the university community. Advisors may not present testimony or speak on behalf of the grievant. They are permitted, however, to give notes or whisper instructions/advice to the student or faculty member involved. Examples of advisors include a parent, attorney, clergy, other faculty/staff member, coach, etc.  
    7. Witness(es): Witnesses who have something to add to the hearing either in support of the faculty member or student are permitted. While the number of witnesses is not limited, the number who will present repetitive testimony is limited to two witnesses. 

 

  1. No member of a Grievance Hearing Panel will hear a case directly affecting them  
  2. The Judicial Chair must be made aware of all parties planning on attending the grievance hearing a minimum of 24 hours prior to the scheduled hearing. This should be done via university email to the Judicial Chair and include the name(s) of any and all witness(es), advisors, chair/dean/faculty/students, attending. 
  3. Prior to the hearing, the Grievance Hearing Panel members shall have a minimum of five working days to review all written materials in the Grievance Packet submitted by the affected parties. 
  4. During the hearing, the following rights are guaranteed to the student and the faculty member: the right to be present; the right to be accompanied by an advisor of their choice; the right to speak in support of their argument; the right to bring witnesses in support of their case; the right to present information directly supporting their written items in the Grievance Packet, including oral testimony; and the right to refute information presented. 
  5. With the exception of advisors and the Grievance Hearing Panel, all parties listed above can be queried by any member of the grievance procedure regarding testimony. 
  6. The Judicial Chair has the right to limit the amount of time testimony is presented by any given individual; remove disruptive individuals from the room; ensure that only the members of the Grievance Hearing Panel, student, and faculty member are present in the room; ensure that all witnesses remain outside the hearing room and are brought in and dismissed after their testimony is presented. 
  7. After hearing both sides, the Grievance Hearing Panel shall meet in closed session to review the information presented and reach a decision. The panel shall vote using closed ballots tallied by the Judicial Chair. The Judicial Chair will only vote in circumstances of a tie vote among the panel. 
    1. Matters within the hearing are bound by the Family Educational Rights and Privacy Act (FERPA) and, as such, all discussions regarding the hearing should be treated with discretion. 
    2. An audio recording of all proceedings will be made. 

  1. A written statement of the Grievance Hearing Panel's decision shall be prepared and signed by the Judicial Chair. 
  2. This written statement of the Grievance Hearing Panel's decision shall be forwarded to the members of the Grievance Hearing Panel, student, faculty member, department chair, dean, (including the Dean of Graduate Studies for matters involving graduate students and/or graduate faculty) and provost within three University working days of the Grievance Hearing Panel’s decision. 
  3. The forwarding of the written statement of the Grievance Hearing Panel's decision ends the Student Academic Grievance Subcommittee's involvement in the disposition of the grievance. 
    1. A file of all pertinent documents from all grievances shall be kept by the Office of Academic Affairs. 
    2. At the discretion of the Judicial Chair, the time lines stated under Phase One and Phase Two may be extended due to extenuating circumstances. 
  4. If the Grievance Hearing Panel’s decision results in a change in the grade that is not acceptable to the faculty member, chairperson, or dean, the faculty member is still required to complete the grade change form. If the faculty member, chairperson, or dean refuses to sign the form, the provost shall sign the document. 
  5.  If a student files an academic grievance against a faculty member and the grievance has been adjudicated against the faculty member, the written statement of the Grievance Hearing Panel’s decision shall be forwarded to the faculty member’s official personnel file with the names of the students redacted, unless otherwise signed off by the students, in accordance with Article 16 of the Collective Bargaining Agreement. 
  6. Possible Actions 
    1. The Grievance Hearing Panel may decide and enforce any of the following options: 
    2. Change the student’s grade on the item being grieved (i.e., particular paper, final grade, etc.) by either lowering or raising the grade 
    3. Enforce a withdraw grade for the class (late or otherwise) 
    4. Enforce university or program suspensions or expulsions 
    5. Enforce appropriate remedies regarding academic matters 
  7. What the Grievance Hearing Panel cannot decide or enforce: 
    1. Tuition refunds from the University 
    2. Firing or authorizing disciplinary action against any faculty member (part-time or otherwise). The panel can, however, recommend disciplinary action. 
    3. Attendance of the provost or president of the university at any panel hearings 

  1. A written appeal of the Grievance Hearing Panel's decision is possible if there were procedural violations. If the student or faculty member alleges one or more violations of the procedures leading up to and including the Grievance Hearing, they may file a written appeal. Group grievances are appealed by a group only and not by individuals. 
  2. Such an appeal shall be filed at the Office of Academic Affairs within five university working days of receipt of the written notification of the Grievance Hearing Panel's decision. 
  3. The Office of Academic Affairs shall forward the written appeal to the Judicial Chair within five university working days. 
    1. Appeals will be reviewed by the Senate Executive Committee within fifteen University working days of receipt by the Judicial Chair. Such appeals are not heard as original cases and may be concluded on the basis of the written information provided. This panel shall rule only on whether procedural violations occurred. 
    2. If the Senate Executive Committee rules that no procedural violations occurred or that any procedural violations were minor and did not affect the Grievance Hearing Panel’s decision, the decision of the Grievance Hearing Panel is upheld and the matter is ruled closed. 
    3. If the Senate Executive Committee rules that procedural violations occurred and were substantive, the case will be reviewed by the Senate Executive Committee. Within fifteen university working days of the Senate Executive Committee’s finding of procedural violations, a quorum of the full Senate Executive Committee shall undertake a full examination of the case. The decision reached by the Senate Executive Committee is final and may not be appealed. 

  1. No member of the Senate Executive Committee will hear a case directly affecting them. 
  2. Prior to the hearing, members of the Senate Executive Committee shall review all materials of the Appeal Packet. 
  3. Only information contained in the Grievance Packet and any materials submitted as part of the appeal shall be considered. 
  4. The chair of the Appeal Panel shall inform both parties of the decision as soon as reasonably possible. 
  5. A written statement of the decision shall be prepared and signed by the chair of the Appeal Panel, forwarded via university email to the student, faculty member, department chair, dean, Judicial Chair and the Provost within five working days of the decision. 
  6. A file of all pertinent documents from all grievances and appeals shall be kept by the Office of the Provost as allowed by the Collective Bargaining Agreement. 
  7. The decision reached by the Appeal Panel is final and may not be appealed. 
  8. At the discretion of the chair of the Appeal Panel, the timelines under 7b through 7d above may be extended. 

COMMUNICATION OF CANCELLATION OF CLASSES & UNIVERSITY CLOSINGS

Youngstown State University is open year-round except for designated holidays. The university will remain open and classes held unless there is clear and substantiated evidence to warrant otherwise, i.e., extreme weather. Generally, such actions fall under two categories – University Closings and Cancellation of Classes. 

  • University Closings: the university is closed. Classes are cancelled. Employees should not report to work, except for essential emergency personnel. All buildings, except residence halls and the dining facilities that support those halls, will be closed. 
  • Cancellation of Classes: classes are cancelled, but the University remains open. Employees should report to work. 

The authority to close the University and/or cancel classes rests first with the President, and then with the Provost, the Vice President for Finance and Operations, and the Associate Vice President of Facilities. Calls should not be made to the Youngstown State University Police Department to verify a University closing. 

While the goal is to have as many people as possible on campus when the University is open, the University realizes that some students and employees live a significant distance from campus. Consequently, individuals are not expected to place themselves in a dangerous situation to get to campus. Employees and students are encouraged to use their best judgment in deciding whether it is safe to drive when confronted with severe weather. 

The primary factor considered when deciding if the campus should remain open is the safety of students, faculty, staff and visitors. After consulting a variety of sources and assessing weather conditions and forecasts, if the University determines that there is a significant threat to the safety of the campus community, the University will act immediately and appropriately. Youngstown State University rarely closes for low temperatures alone. When the University closes, those services are withheld. Youngstown State University is committed to providing those services to students if conditions do not present an undue threat to the campus community. 

Among the several tools Youngstown State University may use to communicate to students and employees in the event of a University closing or class cancellation: 

  • Penguin Alert text messages and/or e-mails; you must sign up to receive these important messages. To sign up, visit the Penguin Alert Webpage. 
  • By phone on the Youngstown State University Emergency Information Line: 330-941-2222 
  • On the Youngstown State University Homepage 
  • Social media via Facebook and  X  
  • Radio and TV: closing information will be provided to major radio and television stations across the Youngstown region (note that WYSU-FM 88.5 is the official radio source regarding information about University operations) 

Medical Leave / Withdrawal / Non-Medical Withdrawal

Note: This information is available at the Office of the Dean of Students Website at the link below. This section is preserved for visibility within the Student Handbook. 

 

Medical Leave / Withdrawal Page

 

The Student Code of Conduct

Note: This information is available at the Office of the Dean of Students Website at the link below. This section is preserved for visibility within the Student Handbook. 

 

The Student Code of Conduct Page

 

Note: Click the links below to be taken where the official digital copy of each policy is on the YSU website. 

 

 

Additional University Policies Governing Students

Student Organization Policies 

Youngstown State University recognizes and celebrates the value of student organization involvement and leadership on campus. Policies governing the registration and privileges of registered student organizations may be found on the Student Activities website. 

 

Use of University Name

Student organizations/groups may not use the University’s name without the expressed authorization of the University except to identify institutional affiliation. University approval or disapproval of any political or social issue may not be stated or implied by any organization. The official letterhead stationery, envelopes, logo, seal, or use of “Pete” or “Penny” trademarks of the University may not be used in, or for, any publication, correspondence, or other printed material prepared or distributed by the organization/group or its officers without prior submission of the material to and written permission received from the Director of Marketing and Communication (or designee) or Athletics (use of Pete or Penny). If the name of the University is used in a letterhead on organizational stationery, it must appear in accordance with guidelines as set forth in the Visual Identity Guide published through University Marketing & Communications . Website for Student organization university logo use policy.

 

Resident Handbook

The Resident Handbook is intended to inform residents about the important aspects of living in our residence halls. One of the first responsibilities of a resident is to read and become familiar with information in the handbook. All information contained in the Resident Handbook is subject to change as determined by the Office of Housing & Residence Life and Youngstown State University. The most accurate version of the Resident Handbook can be found online on the Housing & Residence Life website. 

 

Service Animal Policy

In accordance with federal and state laws, individuals with documented disabilities, students, employees and visitors, are allowed the use of service animals on the Youngstown State University (YSU) campus. Students in University housing are allowed the use of emotional support animals (ESAs) that are approved yearly as an accommodation by the offices of Housing and Residence Life and Accessibility Services. The Service Animal Policy can be accessed our website. 

 

Student ID Card 

Students are issued a student identification (ID) card which provides access to many resources by and available through the University such as dining hall meals, building access to residence halls, use of the University library and recreation center, and can be used for entrance and discounts (when applicable) to certain university events such as athletic events. Alternatively, the YSU App provides students with access to their Virtual ID Cards, which can be used in place of physical ID cards for the purposes listed above (except building access). Students are responsible for maintaining a current ID card for the entire duration that they are affiliated with Youngstown State University and are responsible for the safekeeping of their ID card. Replacement cards can be requested through the YSU ID Office in Beeghly Center Lobby. No one other than the individual to whom the card is issued may use the ID card for any reason. Students are expected to carry their Youngstown State University ID (or Virtual ID Card) at all times and should be prepared to present ID to University authorities upon request. 

 

Lost and Found Procedures

Guest Services is campus’ official lost and found. Items that were lost anywhere on campus can turn up here. All items are logged and held throughout the semester. Valuable items such as wallets and purses are logged and then sent directly to the Youngstown State University Police Station. 

All items found that are not claimed by finals week of each semester will be donated to local charities. To inquire about a lost item, call 330-941-3516 or stop at Guest Services, located in the Lobby of Beeghly Center during the Kilcawley Center Renovation. 

 

Building Evacuation and Fire Drills

Buildings can be evacuated either by the fire alarm being sounded or by verbal indication to leave by YSU Police or other emergency response personnel. Should this occur, remain calm. Leave your area quickly by walking to the nearest exit of the building. Do not use elevators. Only take essential personal possessions when leaving the building. Make sure to stand at least 200 feet away from the building once outside. Failure to evacuate during building evacuation or university fire drills is considered endangering behavior and may result in a referral to the Office of Community Standards & Student Conduct. 

 

Campus Map and Evacuation Points

The YSU website lists all assembly points for evacuation. You can go to the online Campus Map for a list of Emergency Assembly points to evacuate as well as all buildings on campus. Depending on the situation, Penguin Alert instruction from YSUPD supersedes any evacuation points, depending on the situation. If told to stay away from an area, find another point to evacuate to.