University Events

EVENT GUIDELINES FOR FALL 2021

Applies to ALL indoor and outdoor events and activities on campus

  • SCHEDULE AN EVENT 

    To schedule an event, please complete and submit the form on the link below:

    Request Event

    Before an event, ask all attendees to perform a health assessment by answering the following questions. Advise to stay home if they answer yes to any:

    • Are you sick?
    • Is your temperature above 100.4 F?
    •      Do you have COVID-19 symptoms? Including:
      •   Fever or chills• Cough• Shortness of breath or difficulty breathing• Fatigue• Muscle or body aches• Headache• New loss of taste or smell• Sore throat• Congestion or runny nose• Nausea or vomiting• Diarrhea
    • Have you had contact with someone who has tested positive?

    All scheduled events and activities on campus must adhere to Ohio Department of Health, city and county guidelines, as well as university requirements.

  • FACE COVERINGS

    Face coverings are required for everyone when inside a building, regardless of vaccination status. Face coverings are critical in minimizing exposure to others. All YSU faculty, staff, students, and visitors are required to wear a face covering indoors.

    Individuals who have not been vaccinated are also expected to wear masks outdoors when six feet of physical distance from others cannot be maintained.

  • EVENT/VENUE CAPACITY

    Currently there is no required reduction in event or venue capacity, although organizations may choose to adjust attendance to accommodate physical distancing.

  • FOOD AT EVENTS

    Currently there is no restriction on food being served at your event/activity as long as your organization is complying with university and building policy.

  • EVENT PLANNING SUPPORT AND RESOURCES

    Please reach out to University Events if you would like assistance in planning your event in the safest, most accommodating way possible. Email jmleviseur@ysu or call 330-941-2136.

    We encourage outdoor or virtual events when possible, but can help you plan an indoor event with safe alternatives including:

    •   Developing a space and event plan that allows you to spread out. This might involve presenting the program twice to reduce the audience to 50% per presentation or spreading the event across multiple spaces.
    •   Having staggered check in times.
    •   Requiring free tickets to ensure you don't exceed comfortable capacity.
    •   Reducing food options or choosing grab and go items.
    •   Making sanitizer, masks, cleaning products readily available.

    We will continue to monitor CDC, state, and local health department guidance. Changes in university policy and guidance will be updated as needed. The COVID-19 pandemic remains a fluid situation.


Event Policies

Wednesday, August 19, 2021

Dear fellow Penguins, 

Effective immediately, YSU will require face coverings for everyone, regardless of vaccination status, in indoor public settings on campus. Individuals are not required to wear masks while alone in their offices or while eating. For more detailed information, visit the YSU COVID-19 website

Be well. And, as always…

Go Penguins,


James P. Tressel, President

 

 


Welcome to University EventsYSU Lecture Series

Welcome to University Events with Pete and Jackie

 

 

 

 

 

The Youngstown State University campus offers new and renovated facilities and unique spaces combined with fully comprehensive services to host business, education, personal and non-profit events.  We personalize the event to your style and make every event special.

YSU facilities include the multi-purpose Chestnut Room and DeBartolo Stadium Club, one-of-a-kind museum spaces, performance auditoriums, modern and environmentally-friendly conference and meeting rooms and plenty of options with our athletic facilities equipped to meet all your recreational needs.  Don’t forget our Ward Beecher Planetarium for an out of this world event.  Our campus also boasts an award-winning park like setting if you desire an outdoor event.

Please contact me to plan your conference, meeting, research/technical presentation, social, cultural, or recreational function at YSU. YSU is located within walking distance of downtown Youngstown which offers luxurious lodging accommodations, a variety of fabulous restaurants, world class entertainment and historic theaters, cultural experiences and sporting events and of course, local flavor.

For additional information and to arrange a tour, please call 330-941-2136.

Hope to see you soon!

Go Penguins!

Jackie LeViseur

Director, University Events

 

For more information on the Youngstown area, please visit:

https://youngstownlive.com/


Event Equipment Rentals


 

University Policies

Public Use of University Grounds

University facilities - use, priorities, and fees.

Access to Campus for Commercial Solicitation

Alcoholic Beverages on Campus