Vendor Information

YSU Vendor Instructions

• Instructions to Submit New Vendor Information
• Changes to Address or other Existing Vendor Information initiated by the vendor
• Changes to Address or other Existing Vendor Information initiated by a YSU employee

Instructions to Submit New Vendor Information

Vendor MUST:

1. COMPLETE the New Vendor Information Request Form (see Procurement Forms under Vendor Information).
2. The Form must be filled out legibly and signed by the vendor.  Include the name of the University Representative who is working with you.
3. Submit the completed form and an IRS W-9 Form* via the Secure Upload link. This is necessary due to the sensitive nature of the information contained on the forms. Emails or faxes will not be accepted.
4. Procurement Services will review the information to determine if the request should be approved or denied, and the decision will be emailed to the YSU contact.  The review process may take a week or more.  If additional information is required, Procurement Services will contact the YSU contact or the vendor.
5. See Procurement Forms under Vendor Information for links to the YSU Blanket Certificate of Exemption and the Standard Credit Information forms.  If requested by the vendor, the department can complete the company name and date on the Blanket Certificate.

NOTES:

• University Purchasing Policy 3356-03-01 as revised and approved by the Board of Trustees, requires that goods/services be purchased on a Group Purchasing Price Agreement.
• YSU Policy requires all purchase commitments for goods and services to be made via an approved purchase order or through a charge to an authorized YSU Payment Card. Vendors may experience significant delays in payment if they provide goods or services without proper prior commitment of a Purchase Order.

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Changes to Address or other Existing Vendor Information initiated by the vendor

Please submit the following information on company letterhead to the Secure Upload link above:

1. Vendor Name
2. Any needed changes such as Address, Phone, Fax, E-mail, etc.
3. Contact information in case we have questions

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Changes to Address or other Existing Vendor Information initiated by a YSU employee

Please upload the following information via the Secure Upload link above and include the type of change needed in the subject line.

1. Vendor Name
2. Banner Y#
3. Any needed changes such as Address, Phone, Fax, E-mail, etc.
4. Contact information in case we have questions

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NOTE: 

If the information is not complete when submitted, your request may be delayed.  An email will be sent back to the requester to advise when the changes have been completed or if any additional information is needed.

The following forms can be found on the Procurement Forms webpage under Vendor Information:

• Standard Credit Information Form
• New Vendor Information Request Form
• YSU Blanket Certificate of Exemption
• Vendor Authorization for Direct Deposit