Event Request Form (Please do NOT use this form for spaces in Kilcawley)

Following is a form to request a room for an event in academic buildings classrooms & spaces and athletic facilities. This form is for you to make a request however there is no guarantee that the room you are requesting will be available at the time you have requested it. If you are planning on an event in an academic building within the next 4 business days, please call Christina Texter it the Office of University Events at 330-941-2962 before you submit your request. Please complete all information. Once we have received your request, you will be notified by email whether your request is granted.

PLEASE NOTE:

If you need to schedule an event for Kilcawley Center, please contact their scheduling office at 330-941-3571.
If you need to schedule an event for Williamson College of Business or the WCBA Conference Center, please contact their office at 330-941-3068

In order to schedule a bake sale, please read and complete the application.

Contact Person for Event

Name

Banner ID

E-Mail

contact_phone_number

Name of the Department or Group holding the Event:

Event Title:

Provide a Detailed Description of the Event

Will there be someone speaking?

What would be the name(s) of the presenter(s)

Organization/Affiliation for Speaker

Will they be paid?

Speaker Fee or Honorarium

Presenter Bio

Biography File

One file only.
10 MB limit.
Allowed types: gif jpg jpeg png bmp eps tif pict psd txt rtf html odf pdf doc docx ppt pptx xls xlsx xml avi mov mp3 mp4 ogg wav bz2 dmg gz jar rar sit svg tar zip.

Will the audience be able to participate?

Be Open to the Public, Campus Only, or Private? (Please note that if "Public" or "Campus Only" is indicated, the event will appear on the Campus Event Calendar.)

If Open to the Public...

If the event is open to the public, how will it be promoted to the
community?

Estimated Number of Attendees

Age group of the Attendees

Will YSU employees, students or volunteers exercise direct supervision, chaperone, or otherwise oversee minor children (UNDER AGE 18) during the program?

Requested Event Building(s) or Location(s)

Please note: For events in WCBA Conference Center, please contact Cynthia Manofsky at 330-941-3068.

Do you need a Webex Video Conferencing classroom for your meeting or event?

Do You Need a Media Equipped Classroom?

Start Date & Time

End Date & Time

Is Extra Time Needed to Set-Up?

What time will setup begin

Recurring Event?

Recuring Dates Past the First

All reservations are recommended to have a health and safety plan that includes maintaining social distancing, communication of health assessments, attendance taking process and face covering expectations for events or meetings on campus.

Will the Event...

Check this box if the event does not require the following:

Have People attending from Off-Campus?

Have an Admission Fee or Any Other Fee?

Will anything be sold?

Have Food Served?

Have Alcohol Served?

Include Entertainment?

Will the Reserving Group be Renting a Lot and/or Deck for Parking or Attendees?

If Not, Where will Event Attendees be Instructed to Park?

Additional Information or Comments

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