Note: As of September 30th, 2025 YMES has been officially discontinued by YSU. For training on how to perform bulk email management, view this resource:
If you’ve used YMES to reach out to groups across colleges, departments, majors, or employee groups, we recommend switching to EMMA. NOTE: EMMA doesn’t support course section mailing lists.
If you must contact students across multiple course sections—especially in urgent situations—use the Class List in Self-Service Banner to email by CRN. The Office of the Registrar can help you get access to these lists if needed.
Before YSU can replace its MyYSU portal, it must replace the email, groups, and mass email functionality imbedded in the old Banner portal.
In Fall-2012 and just before Spring-2013 YSU replaced the legacy portal email system with O365.
The Tech Desk is currently tracking down the owners of portal groups and either moving them to Blackboard projects (for document exchange) or to Mailman for email listserv processing.
YMES is the new system that currently enables faculty and academic administrators with the ability to send mass emails.
Faculty can send mass emails to class rosters in:
The current semester
The past two semesters
The coming semester – when the next semester is less than two months in the future
Deans and Chairs can send mass emails to:
Faculty in their College/Department
Students in their College/Department by Major ( students by minor has been delayed until the minors are linked to departments in the Banner database)
The sender always has the option to download a CVS formatted spreadsheet containing the selected recipients’ Name, “Y” number, and email address in lieu of sending an email.
A copy of the email will be automatically CC’d to the sender’s O365 mailbox.
All emails are sent with recipients in the BCC field to preclude “reply to all” responses.
Deans and Chairs who teach courses will have access to course rosters identical to faculty
Deans, Chairs, and Advisers can optionally send mass email to all class rosters in their College/Department for:
The current semester
The past two semesters
The coming semester – when the next semester is less than two months in the future
Where advisers have College level access identical to Deans.
Approved users can send mass emails to:
All Staff,
All Faculty
All Students, or by Class Rank
All Faculty & Staff by Office Building.
Portal