Guidelines For Using University Facilities

Guidelines For Using University Facilities

University facilities are available for use by registered Youngstown State University student organizations for the social, cultural and recreational enjoyment of Youngstown State University students. Reservations for events may be made by contacting the following individuals:

Kilcawley Center and Residence Halls contact the Room Reservations Office, Kilcawley Center Staff Offices, located on the Second Floor, Kilcawley Center, 330-941-3577.

For other buildings contact University Events, located on the First Floor of Tod Hall, 330-941-2962.

The Following Guidelines Should Always be Followed When Programming Student Functions

1. Admittance to University facilities is open to Youngstown State University faculty, staff and students. One guest will be allowed per person holding a validated Youngstown State University ID card. Guests will be required to sign in at the door. The holder of the ID card is responsible for the behavior of their guest. The University checks IDs on Friday and Saturday nights beginning at 8:30 pm.
   
2. Organizations must comply with the YSU Student Organization Social Events Procedures.
   
3. Advertise for the event at designated campus locations only (bulletin boards). Off-campus advertising is prohibited.
   
4. The reservation of any facility or equipment includes the assumption of total responsibility for any negligent damage that might occur.
   
5. The set up and dismantling of any equipment not supplied by the University must be accomplished during the hours reserved.
   
6. Any charges incurred in regard to the use of the facilities or equipment are to be paid at least one week prior to the event.
   
7. No illegal drugs/alcohol are to be used on the premises. The sponsoring organization is responsible for the control of the event, the behavior of all persons in attendance and for any illegal acts permitted by the organization. Organization officers shall be primarily responsible for compliance with University regulations.
   
8. The University accepts no responsibility for materials or equipment brought in to University facilities by an individual or group.
   
9. The group must help pick up litter in the reserved area after the event is over. Any signs or decorations must be removed immediately following the event.
   
10. If you have made reservations for a program and your plans change, please contact either Room Reservations in Kilcawley Center or Events Management as soon as possible so that other groups may take advantage of using the room.
    
11. If you have a scheduled meeting for a certain time and that meeting ends early, please notify the University staff on duty so that the equipment may be removed and the room locked.

See the Student Activities Office, Second Floor of Kilcawley Center, Room #2100 or call 330-941-3575 for further information.