Training

"The University is committed to a campus environment that values all individuals and groups, and to non-discrimination and equal opportunity for all persons.  No member of the University community shall discriminate against another on the basis of sex, race, religion, color, age, national origin, sexual orientation, disability or identification as a disabled and/or veteran / military status. Retaliation against an individual seeking advice on a discrimination matter, reporting a discriminatory act, or participating in an investigation of the proceedings of a discrimination matter is prohibited. The University is also committed to the principles of equal opportunity and acts in accordance with state and federal laws."

^{Resolution Number: YR 2000-39}

Search Committee Overview

Search committee members should familiarize themselves with the Search Committee Procedures.

Search Committee Portal

All searches are achieved through the University's applicant tracking system, PeopleAdmin.

Compliance Training in Blackboard

Search Committee members must also complete Search Committee Compliance Training found in Blackboard before serving on a committee.

The certificate obtained after successfully completing Search Committee Training will enable you to serve on a committee for up to one year from the completion date on the certificate.  After one year you must re-certify by completing the course and quiz again.  

1. Self-enroll in the Search Committee Blackboard course*.  
2. Review the PowerPoint presentation within the course.
3. Complete the quiz.
4. Obtain your certificate of completion.
5. Give a copy of your certificate to the search committee chair.

forms & guides

Search Chair Checklist*

Online Hiring Procedures

Classified Search Committee Assessment Form*

Faculty Search Committee Rating Template*

Professional/Administrative Search Committee Rating Template*

LinkedIn Learning curates a wide variety of engaging videos and tutorials that feature expert instructors. Courses cover thousands of technology, business and creative skills. Use this University wide resource to assist in flipping your classroom, assign homework or develop your own personal skills.  LinkedIn Learning is available on the Penguin Portal (e-Services Faculty & Staff ) or by going to LinkedInLearning.com.  You will be asked to login using your YSU credentials.

**PLEASE NOTE** As of January 1, 2021, you can access the new IMPACT My Life Expert website for EAP & Work/Life resources and tools (to login, use company code: ysueap). View more information on the new website and a tutorial on how to set up your profile. 

Check out the full list of upcoming IMPACT Webinars. 

View more information about what the IMPACT Solutions benefit entails.

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Implicit Bias Training: Learning what Implicit Bias is, what yours are, and how to move forward.

• Implicit Bias Module Series: http://kirwaninstitute.osu.edu/implicit-bias-training/
• Harvard’s Project Implicit Bias Tests: https://implicit.harvard.edu/implicit/takeatest.html
• Verna Myers- How to Overcome Biases TedTalk: https://www.youtube.com/watch?v=uYyvbgINZkQ&feature=youtu.be

Bystander Intervention Training

• The Four D’s: https://www.ihollaback.org/bystander-resources/
• Bystander Intervention for Good- TedXTalk: https://www.youtube.com/watch?v=2-wdXNmpyPw&feature=youtu.be

Youngstown State University is committed to providing an educational and work environment that values all individuals and respects the dignity and rights of all members of the University community.  It is the expectation of the University that all employee conduct will be guided by integrity, mutual respect, and civility. 

In furtherance of these commitments, and in compliance with University policy, federal, and state law, the University is providing training to all faculty and staff using the interactive online compliance training tool, EduRisk and 3rd Millennium. 

The EduRisk Learning Portal is provided by United Educators and delivers complimentary resources to students, staff, and faculty of member institutions. United Educators is the country’s leading provider of liability insurance for schools, colleges, and universities.

Click here to access REQUIRED COURSES

The Office of Human Resources has implemented a new online employee performance evaluation system for Professional Administrative and Classified Staff. It is essential for you to learn about this new method of completing evaluations as it will replace the paper evaluation process for employees.   

The Online Performance Evaluation workshop will introduce significant changes to the performance evaluation process. The evaluation documents will remain the same; however, the method of delivery and completion will now be online. You will utilize this system throughout this calendar year and beyond.

Please see the Training Calendar for workshops available. 

Login into PeopleAdmin

Performance Evaluation Step 1 - Supervisor Creates Plan*

Performance Evaluation Step 2 - Employee Acknowledges Plan*

Performance Evaluation Step 3 - Supervisor Completes Progress Check- In*

Performance Evaluation Step 4 - Optional Employee Completes Self-Evaluation*

Performance Evaluation Step 5 - Supervisor Evaluation and Review Meeting*

Performance Evaluation Step 6 - Employee Acknowledges Evaluation*

Resources

• Performance Management Presentation*
• Performance Evaluation Ratings*
• Helpful Adjectives and Verbs* ​

Approvers

Web Time Entry or Leave Reporting approvers should set a proxy to approve reports in the event of your absence.

How to Set Your Proxy

Web Leave Reporting & Time Entry for Approvers 

• Instructions to Approve WLR or WTE*

Change PIN/ Forgot PIN/ Security Question

All employees using Web Time Entry or Leave Reporting must establish a PIN and Security Question prior to using either reporting method.​​

• Instructions to Change PIN*  

Request Time Off

Coming soon...

Web Leave Reporting (WLR)

Web Leave Reporting (WLR) is a process for reporting your leave and updating your leave balances. Leave Reporting is found in Banner Self-Service on the Employee Tab.

Employees paid semi-monthly will report leaves in accordance with the Semi-Monthly Payroll Calendar .  

• Leave Reporting on the Web (Staff / Approvers)*

Web Time Entry (WTE)

Web Time Entry is an electronic method for reporting your time worked and leaves taken. Web Time Entry is found in Banner Self-Service on the Employee Tab.  

Employees paid bi-weekly will report time in accordance with the Bi-weekly Payroll Calendar. 

Employee Time Sheets

• Employee WTE Manual*
• Employee WTE Quick Reference*
• Frequently Asked Questions*

Student Employee Time Sheets

• Student WTE Manual*

• Student Employee WTE Quick Reference*

The Fair Labor Standars Act (FLSA) establishes minimum wage, overtime pay, recordkeeping, and youth employment standards affecting all United States employees in the private sector and in Federal, State, and local governments, including Higher Education. Employees are either “exempt from overtime” or “non-exempt from overtime” pay based on FLSA regulations. The U.S. Department of Labor (DOL) administers the FLSA regulations.  A final ruling was issued by the DOL to change the criteria that establishes whether employees are eligible for overtime pay. The final rule focuses primarily on updating the salary level needed for employees to be exempt from overtime. The duties test has not been changed.  Based on regulations from 2004, in order for employees to be exempt from overtime requirements, they had to meet certain job duties-related tests and be paid on a salary basis at a rate of at least $455 per week ($23,660 per year). The new FLSA rule has changed the salary threshold to $684 per week ($35,568 per year).

FLSA Training Presentation*

Frequently Asked Questions*

2020 Biweekly Leave Report Calendar*

Salaried Non-exempt Overtime Authorization Form*

As a reminder to all employees, Youngstown State University is a public institution of higher education created under the laws of the state of Ohio and therefore, is subject to the sunshine laws.  The sunshine laws are a set of two statues that regulate how YSU handles its written documentation and meetings of its public body, the Board of Trustees.  The Public Records Law (Ohio Revised Code Section 149.43) and the Open Meetings Law (Ohio Revised Code Section 121.22) require that most, if not all, documentation and meetings be accessible to the public.  There are exceptions, of course; most notably for YSU is the student records exception described under the Family Educational Rights and Privacy Act.  However, most written records, including e-mail, that serve to document the activities of YSU are public records and therefore subject to the public disclosure.  Similarly, discussions by YSU Board of Trustees where public business is discussed are also generally open to the public. 

The University has adopted two policies that implement the Public Records Law.  University policy 3356-9-07 Public Records, sets for the procedures the University follows in adhering to the public records law, including how to respond to a public records request, and University policy 3356-9-09 Records Management, describes the methods employed by the university in maintaining, preserving, and disposing of its records. 

All employees should review and understand how these policies affect their jobs at YSU.  Any questions can be directed to the Office of General Counsel at 330-941-2340.     

Click here to view the University policies referenced above.   

Click here to view the Records Retention, Public Records, & Historical Records Training Presentation

For more information and resources, visit Records Managment at YSU on the Maag Library webpage.