How to Hire a Student

Position Descriptions

Before a student can be hired, a position description must be approved by the Office of Student Success. If the position already exists, you do not have to do anything, but if it is a new student job, email the new position description to Melanie Leonard at mlleonard@ysu.edu.

A position description contains the following information:

  • Name of hiring department or program

  • Job title

  • Job Duties

  • Minimum Qualifications

  • Reports to (name or title of the person who will supervise the student)

  • Hourly wage

Hourly wages for student workers begin at $10.10/hour (minimum wage) and may not exceed $15.00/hour. Hourly wages are determined by the qualifications and responsibilities associated with each position.

On-campus student positions are posted in Handshake. To post a position:

  1. Send a copy of the position description and wage rate to mlleonard@ysu.eduand ask to be added.

  2. When the position is approved, you will receive an email that contains information on how to activate your account in Handshake. You must activate this account to have access to all applications for your posted position(s). Activation is simple. If you have any questions, please contact Melanie Leonard at x2979 or at mlleonard@ysu.edu.

  3. Enter the position information in Handshake.

Hiring A Student

After you have talked to your applicants and have made a job offer, complete sections 1 and 2 of the Hourly Appointment form and return it to Melanie Leonard at mlleonard@ysu.edu.

It is important that the form, when it comes back to us, is still fillable so that Financial Aid and Student Success can enter information into their sections.

Please follow these instructions:

  1. Download the form to your computer's desktop first, use SAVE AS to rename the document.

  2. Go to the desktop version you just created and fill in the information there

  3. Save again

  4. Email the completed form via email as an attachment.

If the student has worked on campus before, the Hourly Appointment form is the only thing we need. If the student has never worked for the university, we will contact them directly with the additional state and federal forms and ID verification instructions that will be needed to add them to YSU’s payroll.

Please do not schedule or start a student working until you receive a start date and confirmation from Student Success.