Faculty Success Photo FAQ & Guidelines

Portrait picture guidelines (faculty success)

example.png

 

In order to avoid the default profile picture as seen above, you will need to submit a 600 pixel x 600 pixel or greater square aspect ratio (also known as 1:1 ratio) portrait to James Dittrich, Web Programmer as an attached file via email. This portrait must be a .PNG file and be in line with the below standards (reference: U.S. Passport Photo Requirements). The file name should also reflect your YSU username, so if your YSU email is ptpenguin@ysu.edu, name the file "ptpenguin". Failure to follow these standards or rectify issues identified with submitted media enable us to postpone uploading your profile picture until said issues are resolved.

 

U.S. Passport Reference
  1. Ensure that the image is a minimum of 600 pixels by 600 pixels (or larger) and is cropped at a 1:1 (square) aspect ratio with the face of the portrait centered horizontally.
    1. Checking the image size: On any computer you can right-click the image file and look for the menu option "properties". This menu will show you the total width and height of the image (hint: 1:1 aspect ratio means that these values must be the same).
    2. Fixing the image size: If your portrait is too tall or too wide, you can use a photo editing app to crop to 1:1 ratio, with an emphasis on centering your face. If unsure, you may use the U.S Passport Photo cropping tool online.
  2. The file name should also reflect your YSU username, so if your YSU email is ptpenguin@ysu.edu, name the file "ptpenguin". (all lower case as system is case-sensitive). 
  3. Use a clear picture of yourself with no obstructions or social media filters - try not to use a picture with a backround that is too busy.
  4. If you are scanning a physical photograph for use, ensure that the photo is not crinkled or damaged prior to scanning.
  5. Glasses are of course permitted (we ignore this part of U.S Passport Photo Policy) however we encourage double checking that portions of the face are not obscured due to light/glare.

 

Example of a good Faculty Success photo:

original.png
Source: U.S. Passport Photo Policy

What was done right:

  1. Clear visuals of face.
  2. 1:1 aspect ratio.
  3. Large image with no compression artefacts, and enough pixels in both width/height.
  4. Clear amount of space between top of head and top edge of photo
  5. Not a busy background. .

Example of a bad Faculty Success photo:

photo1692807879.jpeg
Source: Anthony Hake, YSU Web Team Coordinator

What was done wrong:

  1. Face obscured by unprofessional hand gesture.
  2. Portrait aspect ratio.
  3. Not large enough, missing minimum of 300 pixels in width.
  4. Busy background using social media filters

 

Faculty Success Portrait FAQs

  • Q: Can I use a .SVG, .JPEG, or .GIF file format instead?
    • A: No, the middleware/microservices responsible for hosting this information is very particular. A .PNG file is required.
  • Q: How do I update other information on my Faculty Success and/or ysu.edu/people page?
  • Q: Information on my ysu.edu/people page is being duplicated due to the Faculty Success widget. How do I remove duplicate information?
    • A: This is due to dated information being held over from previous iterations of your people page. You can request the removal of dated information via the YSU Web Help ticket system, linked here: https://ysu.edu/web-help