Students Registered with Accessibility Services

https://ysu-accommodate.symplicity.com/

Formerly known as, "Accommodation Letter Request"

When you enroll in new classes each semester, you must request new accommodation letters. In Accommodate, this is called a Semester Request. You can make this request on Accommodate 2 weeks before classes begin.

1. Log in to Accommodate using your YSU user name and password, just as you would log in to the Penguin Portal:  https://ysu-accommodate.symplicity.com/
2. From the menu on the left your Home page, select Accommodation, and from the dropdown menu click Semester Request.
3. On the new page, you will see the “Semester” dropdown menu and below it, 2 red buttons -- "Apply Search" and "Add New." Click Add New.
4. Now you will see your accommodations and a dropdown menu to select the semester for which you are renewing your accommodations. When you select the semester, you will see your course schedule.
5. Always select Review the Renewal to individualize your accommodations for each class. 
   • On the new page, you will see a list of your accommodations in gray boxes with your courses noted under each. If an accommodation is unnecessary in a course (e.g., “Use of a Calculator” in an Art History class), you can opt not to include it for that course – just uncheck the box to the left of that particular course.
   • If you would like to remove an accommodation for all courses (e.g. a non-academic accommodation like housing/ESA) then click the Remove Accommodation button, as this will inactivate that accommodation for this semester. Selecting Remove Accommodation does not delete your approved accommodation; it only takes it off the accommodation letter for this semester. Complete this process for each class and each accommodation listed.
6. Confirm that your request is accurate, then click Submit at the bottom of the page.
7. Once a AS staff member has reviewed your requested accommodations, you and your professors will receive an email notice that a copy of your Letter of Accommodation, which lists your approved academic accommodations for the semester, is available to view in Accommodate Link. 
8. Review the letter and ensure that it is correct. If so, you do not need to do anything else. If not, please contact us immediately. Call us at 330-941-1372 or email at accessibility@ysu.edu
9. Once your letter(s) have been sent, you must still meet with instructor(s) to discuss your accommodations and decide how they will be implemented in each class. Failure to communicate with your instructor(s) about your accommodations leads to confusion and will most likely delay the implementation of your accommodations. Bring a copy of your course schedule to assist in planning test-taking accommodations.

Students can schedule tests to be proctored by AS in our office, our policies and procedures about accommodated testing.

1. Students can schedule tests to be proctored by AS in our office, our policies and procedures about accommodated testing.
2. Go to the Accommodate log-in page and enter your YSU username and password just like when you log in to the Penguin Portal.
3. Select Testing Room from the menu on the left.  
   1. NOTE: If Testing Room isn't listed in the menu, then you haven't activated testing accommodations in any of your classes. You must submit your Semester Request (formally known as an accommodation letter) to be sent to your instructor(s) before you can schedule a test in the AS Office. Here is a link to a tutorial video on how to submit a request 
4. On the Alternative Testing Rooms page, click the New Booking Request button.
5. From the dropdown menu, select the course that the test is in. 
6. Enter the date of the test in Date Range, and the time of the test in Time Range.
7. Indicate if the test is a Final Exam. If so, when you click yes to indicate that the test is a Final Exam, a list of final exam testing rooms and times will drop down for you to select.
8. From the Building dropdown menu, select Kilcawley Center.
9. From the Room(s) menu, select accessibility services
10. If testing room seats are available at that time and date, they will appear on the right side of the page. Select one. Note that tests must be booked at least 3 days in advance so you will only see options for 3 days in the future and beyond. If you have a late request, ( less than 3 days) you must come to the AS Office an fill out a paper request. 
    1. Before you confirm your test room booking request, you can deselect any accommodations you do not want to use for the exam.
11. A window will open where you will enter a few more details. 
    1. Name the test under Name of Test. For example, CHEM 1303-03 exam 3.
    2. Add special instructions or considerations to Notes.
12. Review the request and click Submit.

TIPS:

• If you decide you no longer need to take a test in the AS Office, please cancel the reservation in Accommodate. HOWEVER, If your professor moves your test date (with less than 3 days notice) DO NOT cancel your reservation. Contact us directly to discuss the change and we will change it in the system. Our phone number is 330-941-1372.
• When booking a test in Accommodate, be sure to select the correct course (General Chemistry 1 vs. General Chemistry 1 LAB). 
• Accommodate will have extended time and testing environment listed as “unavailable accommodations”. However, these accommodations will automatically be given to all students submitting a test request.

At times, you may need to upload new or updated documentation. This includes students who:

• didn't have supporting documents prepared when they completed the Accommodation Request Form
• are requesting an accommodation in addition to the one(s) they already have, but didn't have supporting documents when they registered with AS. 
• need to renew an expired or soon-to-expire accommodation, but didn't have supporting documents.

To upload supporting Accessibility Documentation:

1. Go to the Accommodate log-in page and enter your YSU username and password just like when you log in to the Penguin Portal.
2. On your homepage, select the Accommodation tab, and then from the dropdown menu, select Documents.
3. On the Documents page, click + Add New, and then from the dropdown menu, select Accessibility Document.
4. In the box titled Label, provide a title for your document, and then select the Document Type.
5. Under "File*," click the Choose File button, and then select the specific file from your computer. 
6. Click Submit at the top or bottom of the page.
7. Finally, email us at accessibility@ysu.edu when you finish uploading the new Accessibility Documents. Just let us know you have uploaded a new document, to draw our attention to your file.  

NOTE: Please do not use the Documents tab on the Main Menu to upload documents to Accommodate; use this method instead.

Rights and Responsibilities

Grievance Policy

Testing Policy