The Family Educational Rights and Privacy Act of 1974, or FERPA, is a federal law that protects the access and disclosure of your educational records maintained by the University. Educational Information Release via Proxy is an online form students can submit to grant access for family/friends to see and discuss academic grades and records, billing records, financial aid records, or other student information such as academic advising records, housing information and actions, student advocacy and support, and student conduct. Listed below are instructions if you wish to release any of this information to a parent/other individual.
1. Log into the Penguin Portal. Select "Student Dashboard."
2. Under the Records heading, select "Education Information Release via Proxy."
3. Select "Add Proxy" to open the form.
4. Add an individual to your account by entering their first name, last name, and email address. Then select "Add Proxy" to save your entry.
5. Once the proxy name and email have been entered and you have clicked "Add Proxy", the form will close and a new expandable link will appear on the screen with your Proxy's name. Select the link to expand the proxy's information.
6. Once you expand your proxy's information, under the profile tab, select one of three relationship options. Your selection will automatically save.
7. After you select a relationship, click on the "Authorization" tab. Here you will select each box for the area you would like to grant access. Your selections will automatically save.
That's it! Once you have completed this process, your proxy will be able to set up an account and access the information you authorized.
Frequently Asked QUestions
Do I have to release information?
NO. You should do this only if you have someone you would like to be able to see your information or speak to faculty and staff as a support system for you.
Can I add more than one person?
YES. You can add as many as you would like; we recommend no more than four. You can give each person the same authorizations or vary it.
Is this release permanent?
NO. You may rescind the access granted at any time. In four years, the release will expire, but you can log in and renew it.
What happens after set up?
Once authorized, your proxy will receive an email to set up their account and a notice that they are permitted to view information and contact us.