Background Checks

Background Checks

YSU Campus police offers convenient background check service for individuals, YSU Departments, and outside organizations.  If you will be supervising minors on campus you will need to complete a background check.  

Key Components of Background Check Requirement:

• Applies to employees, students, and volunteers who are Authorized Adults
• Separate from pre-employment background check
• Ohio Bureau of Criminal Investigation (BCI) fingerprint check required
• If not lived in Ohio for 5 consecutive years, also requires FBI check
• Break in service over 12 months requires new check
• BGC’s remain active for this policy for 4 years

    Authorized Adults must notify EOHS of any charge or conviction

Who Are Authorized Adults / Who Should Be Checked:

• Individuals who supervise, chaperone, have responsibility for minors
• Care, Custody, and Control is having primary supervision responsibilities
  • Program director
  • Individuals identified as leaders/supervisors to the minors
  • Individuals chaperoning in residence halls
  • Individuals having authorized one-on-one contact
• Licensed/certified professionals (teachers for example) requiring a BGC for licensing requirements do not need a separate BGC while their license/certification is active

Background Check Handling:

• Checks can be performed at: YSU Campus Police (for current details, visit their website https://ysu.edu/ysu-police/background-check-webcheck-information)
• Mahoning County Sherriff’s Department (for current requirements, see their website https://www.mahoningsheriff.com/index.php/public-services/background-checks)  
• Columbiana County Board of Education (for current requirements, see their website http://web.ccesc.k12.oh.us/Programs-Services/BCI-FBI-Fingerprinting)  
• Trumbull County Board of Education (for current requirements, see their website https://www.trumbullesc.org/BCIChecks.aspx) 

• Reason Codes to be selected - BCI and FBI:
  • Staff and employees: 3319 39B1 (School Employees – non teaching positions)
  • Faculty in teaching positions: 331939B3 (School Employees-teachers only)
  • Volunteers: 2151 33 (Temporary care of  a juvenile)

• Checks can be paid for by the department or the individual
• The Program Director is responsible for ensuring all checks are completed as required
• The Program Director is responsible for reviewing and approving checks
• Red flag findings include cause injury or threatening harm, any sex acts, felony convictions
• Concerns with results should be brought to EOHS Office or General Counsel