Submit a Proposal

Call for Proposals


The Ohio Higher Education Computing Council (OHECC) fosters communication between higher education IT professionals across the state. Our annual conference is an opportunity for colleges and universities to share IT strategies that work so ideas can be transferred to other campuses to improve education for students across Ohio and beyond.

The 2018 OHECC Conference theme is:

" Innovation  Foundry -

Forged in Education, Refined through Technology "


If you have questions, contact:

Amber Lovett (OHECC Coordinator)
Program Director, Conference & Event Services
University of Cincinnati
(513) 558-8489

OHECC 2018 Tracks

Track 1: Information Security and Risk -  Technologies, programs, or ideas that help to address information security, risk management, business continuity/disaster recovery, and regulatory requirements faced in higher education.

Examples include: topics such as multifactor authentication, applying NIST or ISO standards, phishing, third party management, Internet of Things (IoT) devices, and vulnerability assessment programs.

Track 2: Enabling Student Success - Technologies, programs, or ideas that help students succeed in the classroom by leveraging technology to support students, staff and faculty.  As students look for a more individualized experience and one that meets their needs higher education must consider the delivery of a quality experience while maintaining fiscal responsibility and adhering to federal regulations.

Examples include: discussions on accessibility, affordability, and cost reduction, as well as student program of profile-based services and university mobile applications.

Track 3: Community Integration and Innovation - Technologies, programs or ideas that highlight community engagement, auxiliary units, and campus connected centers that help provide an educational, development, and benefit to the university as providing a base for innovation.  These partnerships are often found as business incubators, maker-spaces and small business development centers

Examples include: the review of successes and potentially shortcomings of partnerships with organizations and businesses such as hospitals, manufacturing centers, local military installations, non-profits and community centers.

Track 4: IT Leaders/CIO - Technologies, programs or ideas that contribute to the overall success of the institution’s information technology deployment, support and management.

Examples include: discussions on strategic change leadership, IT governance, effective project management, staff augmentation and resource and capacity management.

Track 5: Cutting-Edge Infrastructure - Technologies, programs or ideas that provide a reliable, scalable, and resilient IT environment that supports a university’s strategic goals and missions while delivering a positive return on investment and return on experience.

Examples include: justifying purchases with return on investment calculations, the use of implementation and architecture review for new products/services, logging and data analytics, WiFi deployment, solid vs. spinning disk, and leveraging the State of Ohio Computer Center.

Track 6: Expanding Beyond the Classroom Walls - Technologies, programs or ideas that promote flexibility and distance learning opportunities for students who are not local to the university or demand a more fluid learning environment.

Examples include:  increasing enrollment by leveraging online classrooms, getting the most out of your LMS, collaborative classrooms, student mobility and mobile devices as learning tools, technology agnostic delivery of specialized software packages.

Session Formats

Standard Presentation Session (1-2 people)
A focused, interactive session is encouraged. It should include clear objectives and learning outcomes for the audience.

Standard Presentation Session with Vendor (1-3 people)
These sessions are similar to the standard presentation but will include speakers from a college/university and a vendor discussing work on which they have collaborated. Note that the college/university must actually submit the proposal and submissions with the vendor listed as the lead presenter or the proposal will not be accepted.

Panel Session (3 people)
Rather than a series of short, individual presentations, panel sessions should be genuinely interactive among the panelists, and between the panelists and the audience. The panelists can develop different perspectives or discuss various aspects of the topic.

Roundtable Sessions
Roundtable discussions will be moderated on predetermined topics.


Abstract text must be 100 words or less.


April 6, 2018: Contributed Paper, Panel Session, Preconference, and Workshop proposals due
Mid-April: Evaluation of proposal and notifications completed

Evaluation of Proposals

A minimum of two OHECC steering committee members will review each proposal and will recommend one of the following options: 1) acceptance 2) revision 3) rejection. The reviewers will provide feedback to rejected proposals.

The reviewers will examine and evaluate proposals in these areas:

  • Clear connection between the title of the session and its content (titles should be less than 10 words, written to compel and attract an interdisciplinary audience and to align with our session content)
  • Significance and relevance of the theme of this conference
  • Clarity and value of the objectives for the session

Expressed learning outcomes for attendees

Acceptance of Proposals

The presenters of all accepted proposals are required to confirm their attendance and pay for conference registration no later than Friday, April 20, 2018. Note that presenters are responsible for their own conference registration fee, travel, and lodging.

We will use the copy of your proposal to create the abstracts that will be used in the conference app, also known as, Guidebook, and in other conference materials. Therefore, it is very important that presenters give careful consideration to the information included in the original submission. We reserve the right to edit copy if space limitations apply.

Presenters are asked to fully participate in the entire conference and attend sessions and events.

Presenters whose registration fee is not received by Friday, April 20, 2018 may be deleted from the conference schedule of sessions and program information.