Accessibility Overview
Youngstown State University’s electronic and information technology (EIT) must be accessible to all people according to Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990. Information on the web should be available to people with disabilities where they can perceive, understand, navigate and interact with the Web.
Resources have been identified or developed to assist you in creating accessible Web pages, Excel, Word, PDF and PowerPoint documents. The information links below are provided by the Texas Governor’s Committee on People with Disabilities (TGCPD), The National Center on Disability and Access to Education (NCDAE) and Web Accessibility in Mind (WebAIM). Each organization provides videos and/or step-by-step instructions.
NOTE: The Productivity/ Accessibility Ribbon referenced in several of the videos contains tools on one toolbar to develop an accessible document . If you would like to install the ribbon for Windows, please download the Productivity Toolbar. When the file is downloaded, please follow the instructions to install this update to your Word, Excel and PowerPoint ribbon/toolbar. At this time, there is no Mac compatible option. You may contact the YSU Tech Desk at extension 1595 for assistance.
Productivity Ribbon/Toolbar
The Productivity Ribbon (toolbar) for Windows is referenced in each of the TGCPD videos. The toolbar contains many elements to develop an accessible document in Microsoft Word. Please watch the YouTube video of Productivity Ribbon Explained first.
Productivity Ribbon/Toolbar (Windows)
- YouTube Video: Productivity / Accessibility Ribbon for Windows Explained
- Download Productivity Ribbon for Windows File
GUIDES
Excel
Creating Accessible Spreadsheets, Excel 2010/2013 (Windows) & 2011 (Mac)
- Website (NCDAE): Excel 2010/13 & 2011 (Mac)
How to Make an Excel Spreadsheet Accessible
- YouTube Video: Excel 2013 & 2016: Creating an Accessible Excel Spreadsheet, Part 1
- YouTube Video: Creating Accessible Microsoft Excel 2010 Documents: Make an Excel Spreadsheet Accessible, Part 2
- Make your Excel spreadsheets accessible (Microsoft)
- Excel Document 508 Checklist
How to Make Accessible Excel Forms
- YouTube Video: Excel 2013 & 2016: Accessible Excel Forms, Part 1
- YouTube Video: Excel 2013 & 2016: Creating an Accessible Excel Spreadsheet, Part 2
- How to Create a Form in a Spreadsheet
PDFs
Converting Word 2016 to PDF
Adobe Pro
- Creating Accessible PDFs
- Website (NCDAE): Acrobat X , Acrobat XI
- WebAIM: Accessible Forms in Acrobat XI
InDesign
PowerPoint
Requirements to Make a Presentation Accessible
- YouTube Video: PowerPoint 2013 & 2016: Designing Accessible Presentations.
- Make your PowerPoint Presentation Accessible (Microsoft)
- PowerPoint Accessibility (WebAIM)
- Website (NCDAE): PowerPoint 2007/2016 or PowerPoint 2016 (Windows),
- Website (NCDAE): PowerPoint 2016 (Mac)
- PowerPoint Document 508 Checklist
PowerPoint: Adding Tables, Charts, Images and Shapes
- YouTube Video: PowerPoint: Adding Tables, Charts, Images and Shapes
- Adding Tables, Charts, Images and Shapes
- Accessibility Checker for PowerPoint 2016
Video Captions, Subtitles and Transcripts
3PlayMedia offers a series of "How-to Guides" for several media authoring tools. Visit the link to explore the options.
Video Description Resources
The Smith-Kettlewell Video Description Research and Development Center (VDRDC) recommends a variety of resources for video captioning and descriptions.
Website Accessibility Evaluation Tool (WAVE)
- Accessibility Requirements
- Using the WAVE Tool to Check Pages for Accessibility
- WAVE by WebAIM - Enter your personal website address into the evaluation tool to learn how the WAVE tool works
Word
Requirements to Make a Word Document Accessible (Windows or Mac)
- YouTube Video: Word 2013 & 2016: Requirements to Make a Document Accessible
- Make your Word documents accessible (Microsoft)
- Creating Accessible Documents (WebAIM)
- Website (NCDAE): Microsoft Word 2016 (Mac)
- Website (NCDAE): Word 2016 (Windows)
- Rules for the Accessibility Checker (Microsoft)
- Word Document 508 Checklist
How to Make an Old Document Accessible
- YouTube Video: Word 2013 & 2016: How to Make an Old Document Accessible
Templates and Styles, the Basics (Headings/Structure)
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YouTube Video: Word 2013 & 2016: Templates & Styles, the Basics
- Templates and Styles, the Basics (Headings/Structure)
How to Make Images Accessible
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YouTube Video: Word 2013 & 2016: How to Make Figures Accessible
How to Make Hyperlinks Accessible
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YouTube Video: Word 2013 & 2016: Hyperlinks
- Make Hyperlinks Accessible
Lists and Columns
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YouTube Video: Word 2013 & 2016: Lists, Columns, and Tables of Contents
Colors and Contrast
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YouTube Video: Making Accessible Color Choices
- Colors and Contrast
How to Make Accessible Tables
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YouTube Video: Word 2013 & 2016: How to Make Accessible Tables
- Make Accessible Tables:
Word Forms
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YouTube Video: Word 2013 & 2016: Creating Accessible Word Forms
- Word Forms*
YouTube Captioning
It is necessary to include captioning in all of your videos for those who have hearing impairments.