Desktop Tools

Accessibility Overview

Youngstown State University’s electronic and information technology (EIT) must be accessible to all people according to Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990.  Information on the web should be available to people with disabilities where they can perceive, understand, navigate and interact with the Web.

Resources have been identified or developed to assist you in creating accessible Web pages, Excel, Word, PDF and PowerPoint documents.  The information links below are provided by the Texas Governor’s Committee on People with Disabilities (TGCPD), The National Center on Disability and Access to Education (NCDAE) and Web Accessibility in Mind (WebAIM).   Each organization provides videos and/or step-by-step instructions. 

NOTE:  The Productivity/ Accessibility Ribbon referenced in several of the videos contains tools on one toolbar  to develop an accessible document .  If you would like to install the ribbon for Windows, please download the Productivity Toolbar. When the file is downloaded, please follow the instructions to install this update to your Word, Excel and PowerPoint ribbon/toolbar.   At this time, there is no Mac compatible option.  You may contact the YSU Tech Desk at extension 1595 for assistance.


Productivity Ribbon/Toolbar

The Productivity Ribbon (toolbar) for Windows is referenced in each of the TGCPD videos.  The toolbar contains many elements to develop an accessible document in Microsoft Word. Please watch the YouTube video of Productivity Ribbon Explained first.

Productivity Ribbon/Toolbar (Windows)





Creating Accessible Spreadsheets, Excel 2010/2013 (Windows) & 2011 (Mac)

How to Make an Excel Spreadsheet Accessible

How to Make Accessible Excel Forms



Converting Word 2016 to PDF

Adobe Pro 




Requirements to Make a Presentation Accessible

PowerPoint: Adding Tables, Charts, Images and Shapes

Video Captions, Subtitles and Transcripts

3PlayMedia offers a series of "How-to Guides" for several media authoring tools.  Visit the link to explore the options.


Video Description Resources

The Smith-Kettlewell Video Description Research and Development Center (VDRDC) recommends a variety of resources for video captioning and descriptions.


Website Accessibility Evaluation Tool (WAVE)



Requirements to Make a Word Document Accessible (Windows or Mac)


How to Make an Old Document Accessible


Templates and Styles, the Basics (Headings/Structure)


How to Make Images Accessible


How to Make Hyperlinks Accessible


Lists and Columns


Colors and Contrast


How to Make Accessible Tables


Word Forms


YouTube Captioning

It is necessary to include captioning in all of your videos for those who have hearing impairments.