• Request a Position Audit

    Bargaining Unit Members: Request the Position Audit Packet from the Organizational Development Team in the Office of Human Resources; Megan Massaro (mlmassaro@ysu.edu) or Jenn Drennen (jldrennen@ysu.edu).

     

    Instructions:

    1.  Complete the Position Audit Questionnaire; be specific in all sections of the form. Classified civil service employees, be advised that a state specification cannot be substituted for an actual list of current job duties. Sign the questionnaire on the last page; your signature certifies that the information contained in this questionnaire is complete and true to the best of your knowledge.
    2.  Attach materials or samples to assist in the determination of the proper classification. If necessary, the Office of Human Resources conducts an on-site audit to obtain additional information regarding your position.
    3.  Submit all completed audit materials to the Office of Human Resources; written confirmation indicating receipt of those materials will be sent to you. The Office of Human Resources forwards the information you submit to your immediate supervisor and/or department head for notification, review, and input.

     

    Audit Process:

    The Office of Human Resources utilizes information received from you and your immediate supervisor and/or department head to develop an updated position description. Once the position description is finalized, a Report of Position Audit will be circulated for the appropriate approvals. You will be notified, in writing, of the findings of the audit process within the number of days specified by your bargaining unit agreement.

     

    Appeals:

    Classified Staff: If you disagree with the findings of the audit, an appeal may be filed within 30 days of the notification by following the instructions provided by the State Personnel Board of Review (SPBR) on their website (https://pbr.ohio.gov/FilingAnAppeal/HowtoFile.aspx).

    APAS: If you disagree with the findings of the audit, an appeal may be filed by completing the APAS Audit Appeal Form (please request from Megan Massaro at mlmassaro@ysu.edu) and submitting it to the Office of Human Resources within 30 days of the date of notification of the results of the audit.

    If you have any questions regarding the position audit process, please contact the Office of Human Resources at extension 2107.

  • Request a Position Change

    This form is to be completed by Director-level supervisors and above.

     

    Instructions:

    1.  Complete the Position Change form below.  
    2.  Answer all questions contained in the request form; be specific in all sections. Please ensure that your Department Head and/or Division Authority has approved the request prior to your submission.
    3.  Upload all relevant materials listed below.  Confirmation indicating receipt of those materials will be sent to you and your immediate supervisor and/or division authority.  Incomplete forms will be returned to the requestor.
    4.  Organizational Development will review the request and obtain approval to move forward.
    5.  A meeting will be scheduled with the Requestor and Organizational Development to discuss the request to move forward or to discuss the delay/denial of the request.

    *Organizational Development will conduct a salary analysis for all positions.  The Proposed Title Change and the Proposed Salary will be reviewed as part of the salary analysis.  Please do not discuss any changes including salary with the employee until the finalized report and analysis has been approved.

     

    Upload the following documents:

    • Current organization chart and a new organization chart to help illustrate the proposed changes. 
    • New and/or updated position descriptions.  Utilize the “Create a New Position Template*” or provide a red-lined copy of the updates to a position(s).  Organizational Development will evaluate the proposed position descriptions in accordance with internal compensation guidelines to determine if the position(s) require posting.
    • Utilize the “Position Change Spreadsheet Template*”  to indicate all employees that are affected by this change and include all requested information.  Please ensure that you complete both the Position Changes tab and the Supervisor Changes tab within the spreadsheet.
    • Review the Board approved resolution "TAKING CHARGE OF OUR FUTURE*" in order to provide an explanation of how your request supports the strategic plan.

    Click here to access the Position Change Form

  • YSU Classification Plan

    The University shall establish, modify or repeal, by rule, a job classification plan for all positions, offices and employments in the classified civil service. The University shall assign a classification title and pay range to each classification within the classification plan. The University shall assign a numbering system for the classification process. Classification titles are assigned to each classification within the classification plan. The University shall describe the duties and responsibilities of the class, establish the qualifications for being employed in each position in the class, and file with the state a copy of specifications for all of the classifications. The University shall file new, additional, or revised specifications with the state. The following are the classifications that the University shall assign all positions within the classified service.

    List of Classification Specifications