Summer Event Planning

If you are planning a camp, conference, or seminar, consider Youngstown State University as your venue. Our centrally located, beautiful campus is compact enough to make moving between housing facilities, dining areas, meeting rooms, and recreational areas easy and pleasant. Our conference planning staff can help ensure that your guests have a comfortable, convenient, and safe place to stay. Let us be your home away from home for your camp or conference. Have you already held an event on campus? If so, request a quote.

 
View of the entrance to Youngstown State University from Wick Avenue.
 
Scenic view of campus just outside of Kilcawley Center.
Scenic view of campus just outside of Kilcawley Center.
 
Scenic view of campus just outside of Kilcawley Center.
Scenic view of campus just outside of Kilcawley Center.
 
Scenic view of campus just outside of Kilcawley Center.
Scenic view of campus just outside of Kilcawley Center.
 
Scenic view of campus just outside of Kilcawley Center.
Scenic view of campus just outside of Kilcawley Center.
 
Scenic view of campus just outside of Kilcawley Center.
Scenic view of campus just outside of Kilcawley Center.
 
View of Federal Street in Youngstown
Aerial view of Federal Street during the annual Federal Frenzy event. Federal Street is home to the Oh Wow! Science Center, Funny Farm Comedy Club, as well as various bars and restaurants, which regularly feature entertainment.

 


 

Location

Youngstown State University is located in the city of Youngstown; halfway between Cleveland, OH and Pittsburgh, PA.  Within walking distance from campus, the downtown area of Youngstown has recently undergone a major revitalization and now offers a wide variety of attractions, outdoor recreation, arts and culture, and special events that you and your group will find exciting.

Looking to experience world-class art? Visit the world-renown Butler Art Institute on YSU’s very own campus. Also on YSU’s campus, stop by the Ward Beecher Planetarium for an informative show or check out the Clarence R. Smith Mineral Museum in the Moser Building. Would your group like some outdoor time? They will love exploring the 2nd largest metropolitan park in the country, Mill Creek MetroParks!  Rich in history, Youngstown is home to museums & historic sites, and features many popular summer festivals, concerts, and youth-friendly events.

Looking for directions to our campus? We've got you covered.

 
The Historic Butler Art Museum of American Art was the first of its kind and is world renowned. With artists featured from Andy Warhol and Jackson Pollock, to Norman Rockwell and former Cleveland Indians player Omar Vizquel, there will be a piece here that everyone will enjoy!
 
Butler Art Museum Backside
The Historic Butler Art Museum of American Art was the first of its kind and is world renowned. With artists featured from Andy Warhol and Jackson Pollock, to Norman Rockwell and former Cleveland Indians player Omar Vizquel, there will be a piece here that everyone will enjoy!
 
McDonough Art Museum View from the outside
The John J. McDonough Museum of Art is located directly across from the Butler and features modern and contemporary art made by local artist and YSU students. This building also holds classes for art education.
 
Lake View in Mill Creek Park
With 15 miles of foot trails, 20 miles of drives, as well as lakes and waterfalls, Mill Creek Park is a gem within the city of Youngstown. Stop by and tour around Lanterman’s Mill to learn of the history of the park and Mill itself. This park also features kayaks, paddle boats, a rose garden, and a view of the city.
 
Lanternmans Mill in Mill Creek Park
With 15 miles of foot trails, 20 miles of drives, as well as lakes and waterfalls, Mill Creek Park is a gem within the city of Youngstown. Stop by and tour around Lanterman’s Mill to learn of the history of the park and Mill itself. This park also features kayaks, paddle boats, a rose garden, and a view of the city.
 
On Campus Mineral Museum
If you are looking for gems in the area, look no further than the Clarence R. Smith Mineral Museum right here on YSU’s campus. This museum showcases high quality specimens from around the world!
 
Ward Beecher Planetarium
The Ward Beecher Planetarium is located right on campus and features different shows to the public and students to educate about space in unique ways. If you would like a preview of what one of these shows may be, please click here!
 
Downtown Youngstown Stairs
These steps take you right into Downtown Youngstown, where you have access to museums, restaurants, entertainment, and more!

 


 

What do we offer?

Andrews Student Recreation and Wellness Center

Andrews Student Recreation and Wellness Center is a 100,000sq ft. facility located right here on campus. The Rec Center offers all types of cardio and weight lifting machines, as well as free weights and exercise classes. You can purchase day passes, week passes, and even team-building events, which can incorporate high ropes course, rock wall, and other fun activities for everyone attending your event.

  • Campus Recreation

    Rates at a Glance

    Faculty Membership/Guest Passes

    2 options for open rec use of our facility

    • $20/week membership
    • $7/day for a guest pass

    Facility Rentals 

    Break and Summer Open Hours Building Rental
    only available if 2 courts remain open for informal recreation

    Facility Rental
    Includes Rate

     

    • One multipurpose court (space only)
    • One facility staff member available for assistance
    • Use of the sports forum/locker rooms/restrooms
    $75/hr

    * Please contact Cameron Adams at (330) 941-3369 for rental availability.*

    * During open hours, a spectator fee of $5/person is required for anyone entering the facility

    After Hours Building Rental
    Base Rate Includes: Rate

     

    • Facility Rental Fee
    • Two Campus Recreation Staff/Janitorial/Utilities
    • Use of the sports forum/locker rooms/restrooms
    $140/hr

    Equipment Issue Includes:

    • One additional Campus Recreation Staff Member
    • Use of all equipment in equipment issue
    • Use of Racquetball courts
    +$15/hr
    Climbing Wall Fees
    Category Group of 6-10
    Non-Profit Group Climbing Wall $160/hr

    Fees Include: staff to belay, harness, shoes and chalk

    *This can accommodate groups up to 15 at a time.

    ** Please contact R.J. Markowitz at (330) 941-1964 program availability

    Teambuilding and High Ropes Course
    Options Group of 6-12 Group of 13-24 Group of 25-40 Group 41-60
    Low Level Rates $100/hr $140/hr $180/hr $260/hr
    Non-Profit Elevated Challenge $140/hr $180/hr NA NA
    (1/2-Low)-(1/2-Elevated) $120/hr $160/hr $200/hr $240/hr

    * Please contact R.J. Markowitz at (330) 941-1964 for program availability. Additionally, any groups larger than 60 must contact R.J.

    * Non-profit pricing is reflected above. Please note for-profit pricing will differ.

    Campus Recreation FAQs

    What are the hours of operation for the Recreation Center?

    • Monday – Thursday: 10:00am-8:00pm
      Friday: 10:00am-6:00pm
      Closed Saturday and Sunday

    Is there any paperwork necessary for access upon purchase of a guest pass?

    • All guests and/or event attendees who would like to use the Rec Center need to complete a general liability waiver prior to entry.

    Do you offer custom programming?

    • We can offer customized programs but you must reach out to Cameron Adams for details about what type of program you are looking for to determine if we are able to do what is requested.

    Please visit the Campus Recreation page for more information!

     

 
Rec Center view from outside
View of the Andrews Student Recreation and Wellness Center from the outside
 
The Rec Center offers an indoor track, basketball courts, and high ropes
The Rec Center offers a 1/8th of a mile long indoor track, 4 basketball courts and a high-ropes course for team-building events!
 
Cardio Equipment Available in the Rec Center
View of the varied cardio equipment available at the Rec Center.
 
Strength Equipment Available in the Rec Center
The Rec Center has all types of strength equipment for everyone.

 

Dining Services

Dining Services provided by Chartwells offers cafeteria style meals located at the Christman Dining Commons on the north end of campus, as well as catered meals. Meals offered include breakfast, continental breakfast, lunch, dinner, dessert, and snack options.

  • Dining Services by Chartwells

    Rates at a Glance

    25-49 Participants

    Breakfast - $7.40 per person

    Dinner - $11.75 per person

    50+ Participants

    Breakfast - $6.70 per person

    Lunch - $8.80 per person

    Dinner - $11.60 per person

    Dining FAQs

    Does my Summer Event have to use Dining Services?

    • All camps and conferences utilizing University facilities must use Dining Services for their meals.

    What type of meals does Dining Services by Chartwells offer?

    • Dining services can provide 2 different types of meals.
      • All you care to eat at Christman Dining Commons.
      • Through our catering department. Online catering guide is available at Catertrax.

    When do I have to complete my request for Dining by?

    • The Preliminary Dining Request Form (downloadable form found below) must be submitted to Dining Services 30 days prior to services

    When do I have to finalize my order and number of guests accessing Dining Services?

    • Final Dining Request Form must be submitted to Dining Services 10 days prior to first meal.
    • Dietary restrictions must be submitted to Dining Services 10 days prior to first meal. 

    All dining requests must be submitted with at least ten (10) days prior to your event in order to best meet the needs of your program.

    Please visit the Dining Services page for more information!

Department of Housing

The Department of Housing offers residence hall style rooms and apartment style rooms to accommodate individuals attending your event. The Department of Housing also offers linens to make your groups’ stay here comfortable and relaxing.

  • University Housing

    Proposed Pricing Model (Summer 2021)

    Rooms with community bathrooms (Lyden, Cafaro, Kilcawley)

    $40 per night, per room

    Rooms with private or semi-private bathrooms (Cafaro, Wick)

    $60 per night, per room

    Apartment-style housing (Weller - as available)

    One-bedroom apartment (small):
    $150- $225 per week, based on apartment size

    Linen set

    $25 per set

    Bed adjustment fee

    $10 per bed

    Additional staffing fee (for groups with minors, or at request of group)

    $120 per night per desk

    Late check-in or check-out fee

    $50 per hour beyond pre-arranged check-in or check-out time

    Please visit the Housing & Residence Life page for more information!

 
Cafaro Housing Option
Cafaro House is a residence hall on the north end of campus, which features 2-room, 4-room, and 9-room suites, all of which have common areas to relax after your event.
 
Wick and Weller Housing Options
Weller House is apartment style housing, while Wick House is a historic mansion converted to residence style rooms to accommodate students and event attendees alike. However, limited spaces are available so if you would like housing in one of these buildings be sure to book quickly.
 
Kilcalwey Housing Option
Kilcawley House is a Residence Hall right in the heart of campus your attendees could stay in and be close to it all.
 
Lyden Housing Option
Located on the north end of campus next to Cafaro House, Lyden House is another Residence Hall your attendees could call home throughout your Summer Event.

 

Kilcawley Center

Kilcawley Center offers a multitude of rooms, which can be tailored to your liking to help your event be just as you imagine.

View the Kilcawley page to see the rooms in greater detail, as well as the rates for each of the spaces Kilcawley Center has to offer.

Please visit the Kilcawley Center page for more information!

 
Kilcawley Conference Room
One of the room options in Kilcawley Center.
 
Kilcawley Conference Room
One of the room options in Kilcawley Center.
 
Kilcawley Conference Room
One of the room options in Kilcawley Center.
 
Kilcawley Conference Room
One of the room options in Kilcawley Center.

 

Parking

Parking services will offer nearby lots for the attendees of your event(s) to park at throughout the duration of the event, for a nominal fee.

Please visit the Parking Services page for more information!

Would you like a quote?

Personal Information
Andrews Student Recreation and Wellness Center
Dining Services
Dates
Start Date
End Date
Meals
Housing
Duration of Stay
Start Date
End Date
Kilcawley Center
Room Set-Up
Equipment Needed
Parking
Duration of Stay
Start Date
End Date

Note: Please submit requests three months prior to your event in order to ensure we can best accommodate your event/programs needs. Youngstown State University and the Division of Student Experience are excited to have you here on campus! Once submitting your above selections, your information will be sent to all applicable departments. Department representatives will be reaching out to you within 10 business days.

Disclaimer: Completion of this web-form and the following quote, although rough estimate, may not be reflective/inclusive of all potential event planning elements and applicable charges.