Annual student employment updates
2024-2025 Student Employment year
Student Eligibility to work on Campus
- To be eligible for employment during the fall or spring semesters, a student must be enrolled for a minimum of two courses and no less than six credit hours and be in good academic standing. Audited classes do not count toward either the two course or six credit hour requirements.
- To be employed during a summer semester without concurrent summer enrollment, the student must have been enrolled during the previous spring, be currently registered for the upcoming fall semester, and be in good academic standing.
- Students may not work as both a university employee (full or part-time) and a student employee at the same time.
- No student is permitted to work without a formal appointment that specifies pay position, pay rate, and length of appointment.
Available work hours per week
- Domestic student employees may not work more than 25 hours per week.
- International students may not work more than 20 hours per week during the semesters. They may, however, work up to 25 hours per week during breaks and over the summer.
- Graduate assistants may not work more than 5 hours/week as a student employee.
- Student employees may work in more than one department, however, the total hours worked in one week by domestic students may not exceed the limits defined above. Supervisors are mutually responsible for ensuring students stay within the allowable hours/week.
How to hire a student employee
Student Employment cannot process a request to hire a student unless the position is “active” in JobX. Hiring a student is now part of an electronic workflow that begins with an active position.
You can find step-by-step instructions on the following at
- The hiring workflow
- How to create and list a position
- How to create a position but not list it
- How to create the job application
- How to edit an existing position (change job details or change its listing status)
- How to edit an existing job application (how to add new questions)
- How to review applications and select students for interviews
- How to let students know they have not been selected for an interview
- How to hire students who applied through JobX
- How to hire students who applied outside of JobX
- When to allow a student to begin working
ONBOARDING NEW STUDENT EMPLOYEES
Supervisors are responsible for ensuring the following when they hire a student:
- The student knows when and how to complete their timesheet. Instructions can be found at https://ysu.teamdynamix.com/TDClient/2000/Portal/KB/ArticleDet?ID=135913
- The student is not scheduled to work during times they are scheduled to be in class. Check the student’s class schedule.
- The student does not work more than the allowed hours /week. If a student has more than one job on campus, supervisors are mutually responsible for making sure the student’s total hours do not exceed the allowed hours/week.
- The student understands what is expected of them
HOW TO MAKE CHANGES TO AN EXISTING APPOINTMENT
If you need to make any of the following changes, please contact Melanie Leornard. These changes cannot be processed through JobX.
- End a student’s appointment prior to the default end date
- Change the student’s supervisor
- Change the FOAP from which the student is paid
CONTINUING A STUDENT’S EMPLOYMENT INTO THE NEXT ACADEMIC YEAR
The continuing appointment process takes place in late spring, following the registration period for summer/fall classes. If you wish to continue a student’s appointment into the next student employment year without making any changes to the appointment or FOAP, follow the process as communicated by Student Employment.