On-Campus Employment Information for Students

If you are an international student, visit information for international students. 

Eligibility to work on campus

Domestic student employees (U.S. citizens) may work up to 25 hours per week on campus.

To be eligible for employment during the fall or spring semesters, a student must be enrolled for a minimum of two courses and no less than six credit hours and be in good academic standing. Audited classes do not count toward either the two course or six credit hour requirements.

To be employed during a summer semester without concurrent summer enrollment, the student must have been enrolled during the previous spring, be currently registered for the upcoming fall and be in good academic standing.

Students may not begin work until they have completed the I-9 process showing proof of eligibility to work in the U.S.

How to find and apply for a job on campus

On-campus student positions are posted on JobX, YSU's job posting platform for all students. All YSU students have a free JobX account.

1. Find and click on the “On campus Student Employment Opportunities” card on the YSU Portal

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2. Select “Students”

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3. Select “Find a Job” from the drop-down menu

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The hiring process

If you have worked for YSU before, your supervisor will contact you when you have officially been hired. At this point, you may arrange your schedule and begin working.

If you have not worked for YSU before, the Student Employment Office will contact you with instructions on how to complete the hiring process. Once these steps are complete, your supervisor will contact you and you may begin working.

Step 1. Complete Required Hiring Forms
Students must complete and return the following forms to Student Employment:

  1. Confidentiality Acknowledgment
  2. School District
  3. Authorization for Direct Deposit of Pay
  4. Statement Concerning Your Employment in a Job Not Covered by Social Security
  5. Student Employees of Ohio Public Employee Retirement System (OPERS) Membership

Please follow the below procedure so that the forms remain as fillable forms:

  1. Download a form
  2. Fill in requested information
  3. Use SAVE AS to save the form to your computer as a new document
  4. Repeat process for each form

Step 2. Provide Proof of Eligibility to Work in the U.S.
Once Student Employment has received and reviewed all forms, you will be asked to schedule an appointment to verify your eligibility to work in the U.S. This is the final step in the hiring process, and it must be done in person. You must bring originals of documents that establish your identity and your authorization to work in the U.S. The chart below indicates which documents are acceptable. You may present one document from LIST A or you must present one document from LIST B AND one document from LIST C. YOU MUST BRING THE ORIGINAL DOCUMENT(S).  COPIES ARE NOT ACCEPTABLE.

LIST OF ACCEPTABLE DOCUMENTS - All documents must be UNEXPIRED

LIST A
Documents that Establish Both Identity and Employment Authorization		ORLIST B
Documents that Establish Identity		ANDLIST C
Documents that Establish Employment Authorization
  1. U.S. Passport or U.S. Passport Card
  2. Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
  3. Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa
  4. Employment Authorization Document that contains a photograph (Form I-766)
  5. For a non-immigrant alien authorized to work for a specific employer because of his or her status:
    1. Foreign passport; and
    2. Form I-94 or Form I-94A that has the following:
      • (1) The same name as the passport; and
      • (2) An endorsement of the alien's non-immigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.
  6. Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating non-immigrant admission under the Compact of Free Association Between the United States and the FSM or RMI
 
  1. Driver’s license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
  2. ID card issued by federal, state, or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
  3. School ID card with a photograph
  4. Voter’s registration card
  5. U.S. Military card or draft record
  6. Military dependent’s ID card
  7. U.S. Coast Guard Merchant Mariner Card
  8. Native American tribal document
  9. Driver’s license issued by a Canadian government authority

For persons under age 18 who are unable to present a document listed above:

  1. School record or report card
  2. Clinic, doctor, or hospital record
  3. Day-care or nursery school record
 
  1. A Social Security Account Number card, unless the card includes one of the following restrictions:
    • (1) NOT VALID FOR EMPLOYMENT
    • (2) VALID FOR WORK ONLY WITH INS AUTHORIZATION
    • (3) VALID FOR WORK ONLY WITH DHS AUTHORIZATION
  2. Certification of report of birth issued by the Department of State (Forms DS-1350, FS-545, FS-240)
  3. Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal
  4. Native American tribal document
  5. U.S. Citizen ID Card (Form I-197)
  6. Identification Card for Use of Resident Citizen in the United States (Form I-179)
  7. Employment authorization document issued by the Department of Homeland Security
Student employee responsibilities

Student employees are responsible for:

  • following policies and procedures as identified by their supervisor
  • abiding by general University policies at all times, including but not limited to the Student Code of Conduct.
  • accurately recording hours on their time sheet
  • submitting their time sheet on time. Instructions on how to fill out a timesheet are available at is: https://ysu.teamdynamix.com/TDClient/2000/Portal/KB/ArticleDet?ID=135913
  • adhering to the agreed upon work schedule
  • NOT WORKING MORE THAN THE TOTAL ALLOWABLE HOURS EACH WEEK
  • not scheduling work during class time
  • informing their supervisor in advance if they are unable to work