Sponsored Student Payments

Sponsored Students

A “sponsored student” is any student who has received formal authorization for tuition and/or fees to be billed directly to an outside organization such as an employer, government agency, or military/veterans’ benefits.

Submit an Authorization

To be considered a sponsored student, you must submit an authorization document (voucher, letter of credit, financial guarantee, etc.) from your sponsor. This document must include:

  • Financial coverage details (e.g. tuition, fees, books)
  • Term covered
  • Courses covered (if applicable)

This document will be used to credit your statement of account and invoice your sponsor.

  • A new authorization must be submitted for your sponsor arrangement on a semester basis.
  • It is recommended to submit your authorization no later than 14 days prior to the payment due date to ensure that it appears on your account in a timely manner and avoid late payment fees.
  • All authorizations must be received prior to the last day to withdraw and receive a 100% refund, no exceptions. 

You are responsible for monitoring your billing statement to confirm the sponsor credit has been applied. Notify the Office of Financial Aid and Scholarships immediately if your sponsorship status changes.

Submit Documents To:

Email: scholarships@ysu.edu

Secure Document Upload: https://cfweb.cc.ysu.edu/finaid/upload/upload.cfm

Sponsored Student Account
  • Your student account with be credited once your authorization has been received and processed.
  • Sponsors may cover all or part of your bill, depending on their program rules.
  • Any fees not covered by your sponsor are your responsibility and must be paid using other means.

Questions about what is covered should be directed to your sponsor.

Sponsor Billing Process
  • The Office of University Bursar begins billing sponsors after the last day to withdraw and receive a 100% refund.
  • Invoices will be sent to the sponsor directly via mail, email, or online portal as directed by the sponsor.
  • If payment is not received by the sponsor within 45 days of the billing date, the credit to the student’s account will be reversed and the student will be responsible for payment.

Important: Students with outstanding balances may be subject to late fees, registration holds, or transcript/diploma holds.

Academic Information Requests

The university does not release student academic information (grades, GPA, transcripts, course details, etc.) to sponsors. If your sponsor requires this information, you are responsible for providing it directly.