Events

University organizations may offer in-person programming and third-party events may be held in university spaces as long as state, local and university protocols are followed to protect all involved. Note that all protocols are subject to change based on health guidance. Complete a campus event request form to schedule your event.

EVENT GUIDELINES FOR FALL 2021

Applies to ALL indoor and outdoor events and activities on campus

  • SCHEDULE AN EVENT 

    To schedule an event, please complete and submit the form on the link below:

    Request Event

    Before an event, ask all attendees to perform a health assessment by answering the following questions. Advise to stay home if they answer yes to any:

    • Are you sick?
    • Is your temperature above 100.4 F?
    • Do you have COVID-19 symptoms? Including:
      • Fever or chills • Cough • Shortness of breath or difficulty breathing • Fatigue • Muscle or body aches • Headache • New loss of taste or smell • Sore throat • Congestion or runny nose • Nausea or vomiting • Diarrhea
    • Have you had contact with someone who has tested positive?

    All scheduled events and activities on campus must adhere to Ohio Department of Health, city and county guidelines, as well as university requirements.

  • FACE COVERINGS

    Face coverings are required for everyone when inside a building, regardless of vaccination status. Face coverings are critical in minimizing exposure to others. All YSU faculty, staff, students, and visitors are required to wear a face covering indoors.

    Individuals who have not been vaccinated are also expected to wear masks outdoors when six feet of physical distance from others cannot be maintained.

  • EVENT/VENUE CAPACITY

    Currently there is no required reduction in event or venue capacity, although organizations may choose to adjust attendance to accommodate physical distancing.

  • FOOD AT EVENTS

    Currently there is no restriction on food being served at your event/activity as long as your organization is complying with university and building policy.

  • EVENT PLANNING SUPPORT AND RESOURCES

    Please reach out to University Events if you would like assistance in planning your event in the safest, most accommodating way possible. Email jmleviseur@ysu or call 330-941-2136.

    We encourage outdoor or virtual events when possible, but can help you plan an indoor event with safe alternatives including:

    •   Developing a space and event plan that allows you to spread out. This might involve presenting the program twice to reduce the audience to 50% per presentation or spreading the event across multiple spaces.
    •   Having staggered check in times.
    •   Requiring free tickets to ensure you don't exceed comfortable capacity.
    •   Reducing food options or choosing grab and go items.
    •   Making sanitizer, masks, cleaning products readily available.

    We will continue to monitor CDC, state, and local health department guidance. Changes in university policy and guidance will be updated as needed. The COVID-19 pandemic remains a fluid situation.